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Elizabeth Ann Seton - Lake Ridge, VA

Gary Smith, Web Department Director at DiocesanVeronica Alvarado, Project Manager at DiocesanSam LanningKyle Brown, Web Development at DiocesanViolet LaVille, St. Elizabeth Ann Seton StaffFr. Bashista, St. Elizabeth Ann Seton StaffStan?, IT Committee at St. Elizabeth Ann Seton StaffPatrick Suess, IT Committee at St. Elizabeth Ann Seton StaffDonna Engborg, Communications Manager at St. Elizabeth Ann Seton StaffMary Goeldel, DiocesanKyle Sullivan, Web Development at DiocesanSam Pohlman, Web Developer at DiocesanViolet Personal Email, Personal Email at St. Elizabeth Ann Seton StaffViolet LaVille New, New Email at St. Elizabeth Ann Seton StaffJeanne, St. Elizabeth Ann Seton Staff +6 others
TO THE CLIENT Sent by Veronica Alvarado on

Project Timeline

To: Fr. Bashista and Violet LaVille
CC our team: Sam Lanning

Hello Violet,


I am Veronica, the content strategist here at Diocesan. As you mentioned, you wanted your website to roll out in September. Are you wanting to launch by a specific date in September? 

Our development phase (taking the design and turning it into a functional website) cannot actually begin until you have approved the design. Development typically takes 4-6 weeks. If you approve by August 1, that would set us up to develop, complete content, train you, allow you to make edits, and launch by August 30 - September 13.

In order to meet this timeline, I will ensure that your current website's content will be ready to go as soon as you have been trained. Additionally, we can set up your training to be done as soon as the site is editable (but not quite mobile responsive). 

Let me know if you have any questions or content changes.

Thank you,

Veronica Alvarado

Web Department, Diocesan
877-923-0777





Hello Sam,

How are we looking as far as timeline and wanting to roll this out in September? Also, if we wanted to make any updates, corrections, changes on our own to the proofs, is this something we can do? Or do we need to go through you?

Lastly, could you please update the following:


1. Address should be 12807 NOT 12805
2. For the quote, could you please include who the quote is from? The quote is from St. Elizabeth Ann Seton.

You’re doing a great job and we are looking forward to viewing more proofs.

Thanks,
Violet
FROM THE CLIENT Violet LaVille, St. Elizabeth Ann Seton Staff Violet LaVille
Hello Veronica,

Thank you for your email. September was our goal; but we really want to do our website right. I know we won’t be able to sign off on the design by August 1st.

I have a couple of more updates for Sam….and questions to ask. Once we get back the proofs with updates, will have a better gauge.

Thank you again,
Violet
To: Fr. Bashista
CC our team: Sam Lanning and Veronica Alvarado
TO THE CLIENT Veronica Alvarado, Project Manager at Diocesan Veronica Alvarado, Project Manager

Violet,


Completely understandable. I'm glad you have the forsight to see how important the website will be. Also, thank you for being so understanding in terms of the timeline. 

To address your previous content questions, you will have time once we develop/build the website to go in and change content. For the areas that are static, you can submit changes and we can do so for you. 

At this point in the design stage, there is no need to get hung up on any spelling/information errors. When we go into development, we have to retype everything and do our best to proofread everything. 

Thank you and let us know if you have any questions,


Veronica Alvarado

Web Department, Diocesan
877-923-0777
To: Fr. Bashista and Violet LaVille
FROM THE CLIENT Violet LaVille, St. Elizabeth Ann Seton Staff Violet LaVille
Veronica,

I understand. Thank you, too!

When you say ‘content’, what does that entail? Text only? In the development phase, if we want to make changes/additions/updates to the design, can you take care of this? And, is this included in the cost or will there be a fee once the design is approved and we request changes/updates/additions after the approval?

Additionally, our IT committee had a few questions, and have listed them below. After the design has been approved…..


1. Can we change photos? Add photos? And the placement of the photos?

2. For the scrolling pics on the home page, how many can we have? Can we increase or decrease the amount of photos? Can we choose the duration of each photo as it scrolls? We would like the option to link a scrolling photo to a URL or page (please reference Diocese of Orlando). And we would like the “Dots” instead of the arrow keys. We also requested the option to add a video in lieu of pictures as well.

3. Any changes to the structure such as the Navigation Menu, is that part of the monthly maintenance or will there be an extra fee?

4. Can we make changes to the template? Or is it hardcoded? Once hardcoded, can we still make changes?

I’ve cc’d 2 members of our IT committee in this email in case they had additional questions as well.

Thanks for your assistance.

Violet
To: Fr. Bashista
CC our team: Veronica Alvarado
TO THE CLIENT Veronica Alvarado, Project Manager at Diocesan Veronica Alvarado, Project Manager

Violet,


Content includes text, images, documents, and any automatic content (Bulletins, RSS feeds, etc) that display on your website's pages. The biggest difference between my job and copy/pasting, is that I specialize in content strategy. Therefore, I organize your content so that it is clear, concise, accurate, and (most importantly) consistent.

According to your consultation, it looks as though I will be moving over all content on your current website.  Before moving the content, I want to make sure that I am moving the correct pages. Later today, I will provide a link to a Google Document that details all of your pages in a sitemap. This way you can mark which ones you want migrated and those you do not.

As for the changes/additions/updates to the design, we can do whatever changes you would like, but please note that they are not covered in your initial quote, so any large changes (mainly functionality) will mean more development hours, which may result in going over budget. Overall, the more changes, the more time it takes, which is why we hope that any/all changes made in the design phase are final and will eliminate further changes in the build phase.

Here is the state of your project as of right now:
Phase      |  Budgeted  |  Currently 
Design    |  20 hours    |  18.5 hours
Content  |  15 hours     |  2 hours
Build       |  40 hours    |  0.3 hours 

Here are the answers to your IT committee's questions:
  1. Adding media (images, documents, audio files) are completely up to you once you have been trained and have your own account to log into. For example, your homepage, images behind "I'm New" and the other 4 featured boxes, and the image below the Parish media, are all images that you can change at any time after training. As for the page content, it is entirely up to you. We give you the ability to add 1 or 2 columns, which essentially act similar to a Word Document. You can add images, right alight, left align, different header font sizes, etc.
  2. You will have the ability to add up to 5 images. We do not allow for more than 5 images, because in our experience if there are more than 5 it becomes ineffective. Read more about this in the attached document.
    As for images, we typically allow for either images OR a video. We can create the option for you to pick between the two, if you would like. So either the homepage displays your slider OR it displays a video. We will need to discuss this in more detail once we have gotten to the development/build phase. 
  3. Changes to the navigation menu (in addition to changes to the page, creation/deletion of pages) is free, as it is something that is up to you. We cover how to change menu items and much more during our training. 
  4. The website's template is hardcoded by our developers to ensure the integrity/consistency of the design remains intact. Any changes may be requested in the development/build phase. Most of these changes will be covered by your budget, but large demands that require entire separate inner-page templates, functionality changes, etc., may go beyond budget. If this happens, we will let you know of estimated hours/cost. 
Lastly, since we use Basecamp to send our messages, could you please give me the emails of the two IT committee members so that I may add them to our project here on Basecamp? 

Thank you for taking the time to read this novel of an email, 


Veronica Alvarado

Web Department, Diocesan
877-923-0777
To: Fr. Bashista and Violet LaVille
TO THE CLIENT Veronica Alvarado, Project Manager at Diocesan Veronica Alvarado, Project Manager

Violet,


Here is the attachment concerning the use of sliders, as well your proposed site map. Please make any corrections to ensure I migrate all the correct page and place them in the menu properly for you. Again, you can change your menu at any time after being trained and set up with your own account.

https://docs.google.com/document/d/1rRW7xyCrvxpduE8MiSffkzA8xemnkJcI5S-Dy7VoQVM/edit?usp=sharing
The Trouble with Sliders.pdf 51.6 KB • Download


Thank you,


Veronica Alvarado

Web Department, Diocesan
877-923-0777
To: Fr. Bashista and Violet LaVille
FROM THE CLIENT Violet LaVille, St. Elizabeth Ann Seton Staff Violet LaVille
Thank you Veronica!
To: Fr. Bashista
CC our team: Veronica Alvarado
FROM THE CLIENT Violet LaVille, St. Elizabeth Ann Seton Staff Violet LaVille
Hello Veronica,

Attached is the list of our navigation items for both the main nav and the featured buttons that we would like to use for our new website. Please use these items when migrating the pages from our current website.

Migrate all EXCEPT the following pages:


1. FAQs

2. Links

3. Prayer Ministry

For the ‘Fellowship’ page, please migrate that into the new ‘Hospitality’ page. If you have any questions, please call me anytime at 703-494-4008 ext 133.

Lastly, our parish has a new Communications Manager. Her name is Donna Engborg. I’ve included her on this email. Could you please include her on future emails? Her email address is dengborg@seas1.org<mailto:dengborg@seas1.org>. Thanks!

Blessings,

Violet LaVille

St. Elizabeth Ann Seton Catholic Church
12807 Valleywood Drive
Lake Ridge, VA 22192
Tel: 703-494-4008 ext 133
Fax: 703-494-1995
Navigation Items.docx 22.7 KB • Download
To: Fr. Bashista
CC our team: Veronica Alvarado
TO THE CLIENT Veronica Alvarado, Project Manager at Diocesan Veronica Alvarado, Project Manager
I have added her and made the appropriate notes! 
Is all the content ready to be moved now? If so, I can begin today.
If not, I can wait until we are closer to the training to move your content over.

Thank you,


Veronica Alvarado

Web Department, Diocesan
877-923-0777
To: Fr. Bashista and Violet LaVille
FROM THE CLIENT Violet LaVille, St. Elizabeth Ann Seton Staff Violet LaVille
Thanks Veronica. Yes, please. You may being to move the content now.

Thanks again,
Violet
To: Fr. Bashista
CC our team: Veronica Alvarado
TO THE CLIENT Veronica Alvarado, Project Manager at Diocesan Veronica Alvarado, Project Manager
Wonderful! 
I will begin moving the bulk of your content next week.

Have a wonderful weekend


Veronica Alvarado

Web Department, Diocesan
877-923-0777
Thanks Veronica. Yes, please. You may being to move the content now.

Thanks again,
Violet


I have added her and made the appropriate notes! 
Is all the content ready to be moved now? If so, I can begin today.
If not, I can wait until we are closer to the training to move your content over.

Thank you,


Veronica Alvarado

Web Department, Diocesan
877-923-0777
To: Donna Engborg, Fr. Bashista, and Violet LaVille
FROM THE CLIENT Violet LaVille, St. Elizabeth Ann Seton Staff Violet LaVille
Good Morning Veronica,

Just checking on the status of the website. We have an IT meeting this Saturday and I wanted to give them the status as well.

Thanks,
Violet
To: Donna Engborg and Fr. Bashista
CC our team: Veronica Alvarado
TO THE CLIENT Veronica Alvarado, Project Manager at Diocesan Veronica Alvarado, Project Manager

Hello Violet, 


We have moved your content and should begin working on your site in the next couple of weeks. It was 5th in our queue, but I have moved it up to 3rd. 

We will have one of our developers reach out to you when they begin development. 

Thank you and I will keep you posted!


Veronica Alvarado

Web Department, Diocesan
877-923-0777
To: Donna Engborg, Fr. Bashista, and Violet LaVille
FROM THE CLIENT Violet LaVille, St. Elizabeth Ann Seton Staff Violet LaVille
Thanks Veronica!
To: Donna Engborg and Fr. Bashista
CC our team: Veronica Alvarado
TO THE CLIENT Veronica Alvarado, Project Manager at Diocesan Veronica Alvarado, Project Manager
No problem!


Veronica Alvarado

Web Department, Diocesan
877-9232-0777
To: Donna Engborg, Fr. Bashista, and Violet LaVille
FROM THE CLIENT Violet LaVille, St. Elizabeth Ann Seton Staff Violet LaVille
Good Morning Veronica,

I hope your day is going well. Have not heard from the developers and was just checking to see how our website is coming along?

Blessings,
Violet
To: Donna Engborg and Fr. Bashista
CC our team: Veronica Alvarado
TO THE CLIENT Veronica Alvarado, Project Manager at Diocesan Veronica Alvarado, Project Manager

Hello Violet,


I actually had you on my list to email today, because our developer started on your website today. 

The development site and content is already there, so now we are just waiting on the actual design to be developed out. In another 2 weeks or so, we will be sending you a link that goes to the development site so that you can see your new website as we put the finishing touches on it!

Thank you,


Veronica Alvarado

Web Department, Diocesan
877-9232-0777
To: Donna Engborg, Fr. Bashista, and Violet LaVille
FROM THE CLIENT Violet LaVille, St. Elizabeth Ann Seton Staff Violet LaVille
Veronica,

What great news! So excited and looking forward to accessing the link to the site.

If you have any questions or clarifications, please call me anytime.

Thank you,
Violet
To: Donna Engborg and Fr. Bashista
CC our team: Veronica Alvarado