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Diocese of St. Petersburg 2019

Gary Smith, Web Department Director at DiocesanBlake Stapleton, Web Designer at DiocesanVeronica Alvarado, Project Manager at DiocesanRyan Ross, Developer at DiocesanMary Goeldel, DiocesanKyle Sullivan, Web Development at DiocesanSam Pohlman, Web Developer at DiocesanDanae Chudy, Web Designer at DiocesanNathalie Shultz, Web ConsultantTeresa Peterson, Diocese of St. Petersburg StaffMaria Mertens, Diocese of St. Petersburg StaffCody Armock, Web Content Specialist at DiocesanAlan Snodgrass, DiocesanArthur Richardson, Web Project Manager at DiocesanMarcus Borger, Developer at Diocesan +5 others
TO THE CLIENT Sent by Veronica Alvarado on

Updated Timeline & Final Design Meeting

To: Maria Mertens and Teresa Peterson
CC our team: Blake Stapleton

Hello ladies,


I have updated the timeline to include your design additions and content choice. 
Your additions are listed below. Each addition adds an additional week to design and development
  • Updated Find A... Design & Functionality
  • Creation of Staff Module
  • Creation of DOSP Click
https://docs.google.com/spreadsheets/d/1-iopaneL9FMVv2glv1wb9jw0nSB6xxD2VFpuFxpK4-o/edit?usp=sharing

Let me know if you have any questions about these dates. 


Sometime early this week, Blake will be sending out the designs that we went over together last week for approval. He has made the edits that we discussed so they should be all good to go.

Since we have 3 designs remaining for you to see, we would like to go ahead and schedule the last design meeting to go over them. 

Between Blake and I, our week is booked, but we are both available all day on Tuesday, June 11. Does 10:00 am work for you?


Veronica Alvarado

Web Department, Diocesan
877-923-0777
FROM THE CLIENT Teresa Peterson, Diocese of St. Petersburg Staff Teresa Peterson
Wow! This is a surprise! Can we talk about the new timeline. I want to understand how it got pushed back so much!
To: Maria Mertens
CC our team: Blake Stapleton and Veronica Alvarado
TO THE CLIENT Veronica Alvarado, Project Manager at Diocesan Veronica Alvarado, Project Manager

Good morning Teresa,


I have back to back training sessions and meetings today from 9:50 am - 3:30 pm, but would be available after that, if you'd like me to call.

To briefly speak of the timeline changes, the original quote timeline made note of 1 additional week being added for design and 1 additional week being added for development with each additional design (see image at end of email).

Rather than adding the a total of 18 weeks of design/development for each literal mockup (9 additional designs between DOSP Click, Find a Parish, Find Clergy, Find a School, and Staff), we added 3 weeks to design (1 week per module) and 3 weeks to development (1 week per module). This changed the original timeline from August 26 to 6 weeks later, October 7. 

Something to keep in mind is that this timeline may speed up depending on the amount of time DOSP needs to update the website. We currently have 5 weeks of DOSP adding content before the Final Revision takes place, giving DOSP a total of 8 weeks from training to launch to update all of their pages' content. This means that if the content is done in less time, then the Final Revision date can move up. Inversely, if DOSP staff needs more time to move the content, it will push the launch date accordingly. This is something that is up to you and your staff to keep in mind as everyone continues working on their individual ministries.  

Let me know if you would like to talk this afternoon.

Veronica Alvarado

Web Department, Diocesan
877-923-0777
image.png 133 KB • Download
To: Maria Mertens and Teresa Peterson
CC our team: Blake Stapleton and Gary Smith
FROM THE CLIENT Teresa Peterson, Diocese of St. Petersburg Staff Teresa Peterson
Hi Veronica, Thanks for explaining that. I think understand this better now.

I also have a few questions:


1. Regarding the blue buttons on the ministry pages, we think “News” and “Events” should be separate buttons. If News is needed, it will go to a page that has clickable links to read articles. If Events is needed, it will go to the Calendar Wiz category page embedded like on dosp.org/events (for example, Bishop’s Events). Also, if someone doesn’t need a button for Resources, News or Events, does that mean their four buttons (besides Contact Us) can be used for whatever they choose?
2. For the clergy database, will that be a category that can have two people assigned to edit?
3. When will you show us the interior pages of the ministry pages?
4. What is the current font size on the pages? Can that be changed if needed?
5. Can you tag one PDF to appear in multiple areas/pages?
6. Do we need an acknowledgement that our sites uses cookies or other legal notification?
7. Please take out the bio that appears with clergy.
8. Do we need to discuss the “Priest Only,” “Deacon Only” and “School Administrator Only” sites that currently exist and how those will be managed with the new site?


Thank you!!

Have a blessed day!

[Vision-CoatofArms-EN-text-color-transparent]
Teresa Peterson
Executive Director
Office of Communications
Diocese of St. Petersburg
6363 9th Avenue North
St. Petersburg, FL 33710
Tel: 727-344-1611, ext. 5402
Email: tlp@dosp.org<mailto:tlp@dosp.org>
image001.png 19.2 KB • Download
To: Maria Mertens
CC our team: Blake Stapleton, Gary Smith, and Veronica Alvarado
TO THE CLIENT Veronica Alvarado, Project Manager at Diocesan Veronica Alvarado, Project Manager

Good afternoon Teresa,


I'm glad my explanation helped a bit. If you have any other questions, just let me know. 

To answer your questions:
  1. We will separate the "News & Events" buttons into "News" and "Events" buttons. Additionally, we will make it so that only the "Contact Us" button's title is predefined and the other 4 buttons are up to the page creator to set. Please keep in mind that it will be up to your ministry leaders to maintain the consistent terminology. I have also updated the document I shared with you to reflect these changes and DOSP standards for terminology.
    https://docs.google.com/document/d/1CPXlxF0wySJbLRqof3HZT5us84T3nI5c_5bSvt_h-Q8/edit?usp=sharing
  2. The clergy database will be it's own DPI Module, so we can create a user role that has access. This way, multiple users can have the Clergy access. 
  3.  Blake has just finished the inner/basic page design, so they can be found in your Adobe XD Design Link that we previously shared with you.
    https://xd.adobe.com/view/b6245e94-17f1-4804-54c7-fd751f5f45b6-c015/screen/52d79dc8-3061-4901-860a-a6461c927e90/Basic-Page?fullscreen
  4. Blake has added the styles sheet to the Adobe XD Design link as well, complete with paragraph and Heading 1-6 sizes and colors. The body copy is PT Sans 18px
    https://xd.adobe.com/view/b6245e94-17f1-4804-54c7-fd751f5f45b6-c015/screen/6f63f5cc-7f6f-4f87-aa5a-1ea821fc6499/Styles-Page?fullscreen
  5. For DOSP's Click, you will have the ability to have any single media file display in multiple DOSP Click categories. It is simply a matter of clicking the checkbox for the corresponding category (or categories). If you'd like to discuss this in a bit more detail, I can explain further in our next meeting. 
  6. I asked Ryan about this and he said that Diocesan doesn't specifically require any cookies, but we can't say the same for WordPress and all plugins and resources, which won't be final for a while. While it is not required by law in the USA/Florida, to abide by international law, a privacy policy would be needed. Other clients that we have worked with in the past have created a Privacy Policy page , which typically includes information on cookies, statistics usage, and a COPPA statement, so that if the need ever arises for plugins, the page already exists. This would define when users information would be used, along with how it is used. For example, any contact forms within the site, as well as newsletter sign-ups may capture emails, names, and any other information they include in the form. Who is this information sent to? Whom is it shared with? Will it be used in the future for purposes other than answering their question? Will you be keeping a record of who it is, when they sent it, what they asked, etc.? How is it being protected?
    Since this is something that will probably have to be run by your legal team and goes beyond typical content, Diocesan does not assist in writing it. However, if you have questions as to how our forms work or what information is captured, Diocesan can help you understand.
    Here are some examples & articles to help you write your own Privacy Policies page:
    https://www.codeinwp.com/blog/gdpr-compliance/
    https://www.makeuseof.com/tag/write-privacy-policy-website/
    https://www.freeprivacypolicy.com/blog/write-privacy-policy/
    https://www.privacypolicies.com/blog/how-write-privacy-policy/ (includes COPPA info)
  7. Blake has taken out the biography for clergy members.
    https://xd.adobe.com/view/b6245e94-17f1-4804-54c7-fd751f5f45b6-c015/screen/d9ac6c38-0c93-47e7-9ff3-53f283b71325/Clergy-Info-Page?fullscreen
  8. For those pages (currently sites), you would simply make the page(s) password protected. That way, they can login with the password and be able to see/access the page's content.

If you have any other questions, please let me know and I can email information or we can discuss it during our next meeting. 

Blake and I still have Tuesday, June 11, 10-11:30 am blocked off for you, if you two are available. 


Veronica Alvarado

Web Department, Diocesan
877-923-0777
To: Maria Mertens and Teresa Peterson
CC our team: Blake Stapleton and Gary Smith
FROM THE CLIENT Teresa Peterson, Diocese of St. Petersburg Staff Teresa Peterson
Yes! Meeting June 11 at 10 am is good! Thanks!
To: Maria Mertens
CC our team: Blake Stapleton, Gary Smith, and Veronica Alvarado
FROM THE CLIENT Teresa Peterson, Diocese of St. Petersburg Staff Teresa Peterson
Hi Veronica,
Could you please remind me. When is the time period when we should not update our website because of the migration? Thanks!

[Vision-CoatofArms-EN-text-color-transparent]
Teresa Peterson
Executive Director
Office of Communications
Diocese of St. Petersburg
6363 9th Avenue North
St. Petersburg, FL 33710
Tel: 727-344-1611, ext. 5402
Email: tlp@dosp.org<mailto:tlp@dosp.org>
image001.png 19.2 KB • Download
To: Maria Mertens
CC our team: Blake Stapleton, Gary Smith, and Veronica Alvarado
TO THE CLIENT Veronica Alvarado, Project Manager at Diocesan Veronica Alvarado, Project Manager

Good morning Teresa,


Diocesan will be migrating your content from July 29-August 9, so for about 2 weeks. After that, Diocesan will send you a development link and schedule your first training session. 
After the first training session, you and your staff may continue updating your current website. Just keep in mind that edits to the current site will have to be duplicated to the new website. 

Let me know if you have any questions or want to tentatively begin scheduling that first training session. 

Thank you,

Veronica Alvarado

Web Department, Diocesan
877-923-0777
To: Maria Mertens and Teresa Peterson
CC our team: Blake Stapleton and Gary Smith