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Agatha - Miami, FL

Gary Smith, Web Department Director at DiocesanBlake Stapleton, Web Designer at DiocesanVeronica Alvarado, Project Manager at DiocesanKyle Brown, Web Development at DiocesanLily Rodriguez-Vega, St. Agatha StaffMary Goeldel, DiocesanKyle Sullivan, Web Development at DiocesanSam Pohlman, Web Developer at DiocesanNathalie Shultz, Web ConsultantCody Armock, Web Content Specialist at DiocesanAlan Snodgrass, DiocesanMarcus Borger, Developer at Diocesan_SupportRyan Hoch, Web at DiocesanRachel Tupper +2 others
TO THE CLIENT Sent by Veronica Alvarado on

Link to Development Site & Questions

To: Lily Rodriguez-Vega

Hello Lily,


We have reached the point in the development process in which we share the link to the development site with you. First, I wanted to go over the missing content from the website and then get into the training and development site.

Things We Need From You
We do still need some information from you, if possible. Otherwise, we can simply remove these items from the main menu and website.
  • Launch URLs (I previously sent an email regarding the matter of final launch domains)
  • Login Credentials to School Website
  • Reconciliation & Adoration Times for Parish
  • Online Giving Link for Parish
Teacher Pages
Currently, we have only set up teacher pages for Music and Library. Our reason for doing so is that many of the teacher pages have information that is outdated and we could not tell between recently updated content and content from 2016.
Please advise us what teachers pages to move/not move OR wait until after the training and simply have the teachers fill out the pages themselves. 

Training
The first training session typically takes ~2 hours and is done remotely via Diocesan's version of TeamViewer. At the beginning of our phone call, I will walk you through how to set up the remote access program. 

During the training sessions, we go over:
  • How to edit the homepage content
  • How to edit the footer
  • How to edit the menu
  • How to create/edit inner pages
  • How to create/edit posts
  • How to create/edit/use image galleries
  • How to create/edit/use online forms
  • Any other questions that you may have
If this seems like a lot, something we have done in the past is breaking the training down into two sessions:
  1. Editing the site basics  (pages, posts, menu, homepage)
  2. Editing the additional site features & answering follow-up questions (forms, galleries, etc.)
This is completely up to your learning pace and how much you feel comfortable covering at once. 

Development Site Link
Something to keep in mind is that the site is not quite completed yet, with the largest thing being mobile responsiveness. That said, it is best to look at the development site on a desktop computer, rather than a laptop or smaller screen. Mobile development/responsiveness is something that the developer completes after the training so that he can update any changes along with the original development!

Other than that, if you see anything that alarms you (design or functionality), please let me know and we can address your concerns.

https://school.agatha.diocesanweb.org/
https://church.agatha.diocesanweb.org/


Please let me know what dates and times work best for the training or if you have any other questions,

Veronica Alvarado

Web Department, Diocesan
877-923-0777
TO THE CLIENT Cody Armock, Web Content Specialist at Diocesan Cody Armock, Web Content Specialist

Hello Lily,


I just wanted to follow up with you about your websites. I hope that you have had a chance to look over your new sites (Church and School). If you have noticed anything that doesn't look right, please let us know and if possible include the link to the page in question. 

I also wanted to reach out to schedule a date and time for your first training session, so that you can update the site and create pages, posts, galleries, forms, etc. once the site is passed into your hands. 

Let me know what days and times work best for you and if you have any questions!

Thank you,

Cody Armock

Web Department, Diocesan
877-923-0777
To: Lily Rodriguez-Vega
CC our team: Veronica Alvarado
TO THE CLIENT Veronica Alvarado, Project Manager at Diocesan Veronica Alvarado, Project Manager

Hello Lily,


I just wanted to follow up with you about your websites. I hope that you have had a chance to look over your new sites (Church and School). If you have noticed anything that doesn't look right, please let us know and if possible include the link to the page in question. 

I also wanted to reach out to schedule a date and time for your first training session, so that you can update the site and create pages, posts, galleries, forms, etc. once the site is passed into your hands. 

Let me know what days and times work best for you and if you have any questions!


Veronica Alvarado

Web Department, Diocesan
877-923-0777
To: Lily Rodriguez-Vega
CC our team: Cody Armock
TO THE CLIENT Veronica Alvarado, Project Manager at Diocesan Veronica Alvarado, Project Manager

Good morning Lily,


I hope you have been well since we last talked. You are still on our prayer board for healing and peace, but let us know if there is anything else you'd like us to pray for.

I'm so sorry that I missed your call last week. When I tried calling back a couple of times, there was no answer.

To update you on the website's progress:
  • All content for the parish has been migrated
  • All content for the school has been migrated EXCEPT TEACHER PAGES. Since much of the teacher pages information was from before 2018, we did not know what was/was not accurate. 
  • We need to schedule training (approximately 2 hours long)

Let's schedule a time to talk! That way I can make sure that I am at my desk and ready for your call. 

Let me know if there is a time this week or next week that works best for you. 
Thank you,


Veronica Alvarado

Web Department, Diocesan
877-923-0777
To: Lily Rodriguez-Vega
CC our team: Cody Armock
TO THE CLIENT Veronica Alvarado, Project Manager at Diocesan Veronica Alvarado, Project Manager

Hi Lily,


As the new school year approaches, we wanted to check in with you to see if you are wanting to launch the new school and parish site in time for school.

If that is the case, we need to go ahead and schedule at least the first training session with you and any other school staff that will be updating the website.

The first training session typically takes ~2 hours and is done remotely via Diocesan's version of TeamViewer. At the beginning of our phone call, I will walk you through how to set up the remote access program. 

During the training sessions, we go over:
  • How to edit the homepage content
  • How to edit the footer
  • How to edit the menu
  • How to create/edit inner pages
  • How to create/edit posts
  • How to create/edit/use image galleries
  • How to create/edit/use online forms
  • Any other questions that you may have
If this seems like a lot, something we have done in the past is breaking the training down into two sessions:
  1. Editing the site basics  (pages, posts, menu, homepage)
  2. Editing the additional site features & answering follow-up questions (forms, galleries, etc.)
This is completely up to your learning pace and how much you feel comfortable covering at once. 


Please let me know if there is anyone else that you'd like me to add to the Basecamp project to coordinate these dates. 

Thank you,


Veronica Alvarado

Web Department, Diocesan
877-923-0777
To: Lily Rodriguez-Vega
CC our team: Cody Armock
TO THE CLIENT Cody Armock, Web Content Specialist at Diocesan Cody Armock, Web Content Specialist

Hello Lily,


Veronica told me that you wanted to schedule the first training for the site sometime next Tuesday or Wednesday (10/8 or 10/9) in the afternoon. I am available either day from 12 pm - 2 pm EST to begin the ~ 2hr training. Let me know which day and time work best for you.

The first training session typically takes ~2 hours and is done remotely by screen sharing. I will send out the information and instructions when we have set up a time.

During the training sessions, we go over:
  • How to edit the homepage content
  • How to edit the footer
  • How to edit the menu
  • How to create/edit inner pages
  • How to create/edit posts
  • How to create/edit/use image galleries
  • How to create/edit/use online forms
  • Any other questions that you may have
Since this can be a lot, we break the training down into two sessions:
  1. Editing the site basics  (pages, posts, menu, homepage)
  2. Editing the additional site features & answering follow-up questions (forms, galleries, etc.)
This is completely up to your learning pace and how much you feel comfortable covering at once. 

Let me know which day and time you prefer, as well as, if anybody else will be in the meetings from the school or parish, and I will send out the instructions and meeting information after. 

If you have any questions, let me know!

Thank you,

Cody Armock

Web Department, Diocesan
877-923-0777
To: Lily Rodriguez-Vega
CC our team: Veronica Alvarado
FROM THE CLIENT Lily Rodriguez-Vega, St. Agatha Staff Lily Rodriguez-Vega
Hi good afternoon Cody,



Tuesday, October 8 at 12 noon is perfect.



Kindly thank you,



Lily Rodriguez-Vega

Assistant to the Pastor

Parish & School Business Manager



St. Agatha Catholic Church & School

1111 S.W. 107th Avenue

Miami, Florida 33174

Tel.(305) 222-1500, ext. 1515, Fax (305) 225-2481

Email: lily@stagathaonline.org <mailto:lily@stagathaonline.org>
To: Cody Armock and Veronica Alvarado
TO THE CLIENT Cody Armock, Web Content Specialist at Diocesan Cody Armock, Web Content Specialist

Hello Lily,


Will anybody else be joining the meeting? If so, will they be in the same room or somewhere else? That way I can send them the information too.

Here is the meeting information:

Diocesan is inviting you to a scheduled Zoom meeting.

Topic: First Training | Agatha (Miami, FL)
Time: Oct 8, 2019 12:00 PM Eastern Time (US and Canada)

Join Zoom Meeting
https://zoom.us/j/157422414

Meeting ID: 157 422 414

Call to Join Audio
        +1 646 876 9923

Meeting ID: 157 422 414

Let me know if you have any questions!

Cody Armock

Web Department, Diocesan
877-923-0777
To: Lily Rodriguez-Vega
CC our team: Veronica Alvarado
FROM THE CLIENT Lily Rodriguez-Vega, St. Agatha Staff Lily Rodriguez-Vega
Hi there, it will be just me on Tuesday.



Lily Rodriguez-Vega

Assistant to the Pastor

Parish & School Business Manager



St. Agatha Catholic Church & School

1111 S.W. 107th Avenue

Miami, Florida 33174

Tel.(305) 222-1500, ext. 1515, Fax (305) 225-2481

Email: lily@stagathaonline.org <mailto:lily@stagathaonline.org>
To: Cody Armock and Veronica Alvarado
TO THE CLIENT Cody Armock, Web Content Specialist at Diocesan Cody Armock, Web Content Specialist
Good Morning Lily,

Sounds good! Talk to you then!

Cody Armock
To: Lily Rodriguez-Vega
CC our team: Veronica Alvarado
TO THE CLIENT Cody Armock, Web Content Specialist at Diocesan Cody Armock, Web Content Specialist

Good morning Lily,


As I said in training yesterday, there are still a few questions or things that we need from you in order to complete the site.

Things We Need From You
We do still need some information from you, if possible. Otherwise, we can simply remove these items from the main menu and website.
  • Launch URLs (Veronica previously sent an email regarding the matter of final launch domains)
  • Login Credentials to School Website
  • Reconciliation & Adoration Times for Parish
  • Online Giving Link for Parish
  • Calendar ID for the Church - I know you said you would be creating one for it shortly
    • Things we need for the Calendar is for it to be made public. Here is a link on how to do it, just click the "Share your Calendar Publicly" dropdown.
    • The second thing we need for the Calendar is the "Calendar ID", which can be found by:
      1. On a computer, open Google Calendar. You can only get the code to embed on your website from a computer, not the Google Calendar app. 
      2. In the top right, click Settings
      3. On the left side of the screen, click the name of the calendar you want for the website.
      4. In the "Integrate calendar" section, copy the "Calendar ID" and send it to us. 
  • Staff Directory page - What edits did you want to be made to that page? Did you want the whole staff added to that?
  • User Roles. I know you wanted a role for Sister for her to be able to update the Religious Education page, but was there anything else that she would need access to like Forms, Gallery, making Posts, Pages, etc.? Also, I am assuming the teachers will need a role for them, what will they need access to, in terms of, pages, posts, updates, classrooms, teachers, galleries, forms, etc.?
  • Sister's user information: First Name, Last Name, Email Address, and username, if not first letter of first name and full last name. E.g. John Smith -> Username of jsmith.
  • Lastly, you wanted the Religious Education Page to be like the Classroom pages, correct? What did you want to have on that page specifically? Did you want to have the whole right sidebar with the teacher picture information and the different buttons for those topics.
    • Since this was not in the original, approved design these build hours may have to be added to the cost of the project. I have not spoken with the developer to see how many hours this would add on, but I wanted to see what you would like on the page so that we can give you the most accurate estimate.
I know this looks like a lot, but we want to make sure that we are handing over the best website that we possibly can and making sure that you are happy with it when it gets to you. I will be adding in the Classroom pages probably next week when Veronica gets back in the office and we can discuss how we want those pages to work most efficiently. 

Let me know if you have any questions!
Thank you,

Cody Armock

Web Department, Diocesan
877-923-0777
To: Lily Rodriguez-Vega
CC our team: Veronica Alvarado