Website Proposal

Good morning Char,

I wanted to follow up with the price quote I sent to you for the new parish website.  It has been a couple of months and I was wondering if you had any feedback at this point.

If you would like, we can schedule a brief phone conversation and go over any additional information you need, or if you have any questions.

Let me know a time that works best for you.

Thank you!
- Alan Snodgrass

Good afternoon Char,  

The good news is that we definitely do not have to start over.  I have kept all of the notes that Natalie saved before she left, and that is what I used to generate my price quote for you.

Attached is a copy of the price quote for you.  If you have any questions, do not hesitate to reach out to me.  Also, if you want to schedule a brief phone conversation to go over the quote, we can certainly arrange a time.

Thank you!
- Alan Snodgrass
877-923-0777

Mary - Tampa FL Website Proposal.pdf 68.7 KB • Download

Good afternoon Char,

I was able to speak with Andy regarding the price quote.  He let me know that there was the addition of 2 years of the printing credit ($1,500/year) that would be allocated to the website.  This creates an additional credit of $3,000 for the new website.

The attached quote was created based on previous discussions and the mockup for St. Catherine of Siena.

Let me know if you have any questions.

Thank you!
- Alan Snodgrass
877-923-0777

Mary - Tampa FL Website Proposal.pdf 69.2 KB • Download

Good morning Char,

I apologize that I did not include a link to the mockup for St. Catherine of Siena in Orange Park.  Below is the link to that mockup.  Feel free to share this with Father, or anyone else that would be part of the project.

https://xd.adobe.com/view/34907964-5b86-4bf6-53be-2edc625f532b-42a1/

Let me know if you have any questions.

Thank you!
- Alan Snodgrass
877-923-0777

Char,

You are correct, there are some elements that will be updated and changed in order to reflect your content and branding.  

After the proposal is signed and we get to the design stage one of our designers will reach out to you.  During this conversation, all of the notes will be discussed and incorporated into the new design.

I apologize for any confusion.

Thank you!
- Alan Snodgrass

Good morning Char,

I hope everything is going well during this unique time.

Back around the beginning of December, I sent a price proposal for your new website.  It has been a few months and I wanted to reach out so you know I haven't forgotten about you.

Do you have any questions regarding the proposal I sent over to you?  If you would rather discuss the proposal over the phone, let me know when you would be available.

Don't hesitate to reach out with any questions or updates.

Thank you!

-Alan Snodgrass
Web Consultant
​Phone: 877-923-0777  

Hi Char,

I wanted to make sure we both on the same page.

Google makes their G Suite available to nonprofits free of charge following an approval process.  Diocesan offers to take the lead on this process as it is fairly lengthy and involved.  We charge a one-time setup fee of $350 which covers the approval process and initializing your account.  Once you are set up, you will have the entire GSuite offering at no annual fee.

After we build and launch your website, we would host the website on our server.  This way we maintain security updates, and monitoring of your website.  Our annual hosting fee for your website would be $300 each year.

Does GoDaddy host both your email and current website?

Thank you!

Alan Snodgrass
Web Consultant
​Phone: 877-923-0777  

Hi Char,

You have asked really great questions.

G Suite includes Gmail, Google Drive, Google Calendar, and Google Docs amongst other offerings.  This is normally a paid offering, but Google offers this free of charge for nonprofits following an approval process.  The $350 is for Diocesan to set up your G Suite, and take the lead on the approval process.

Also, you would be able to keep your existing email addresses.  I am including a link that discusses G Suite and all of the offerings.
https://blog.hubspot.com/marketing/google-suite

I was able to look through the notes regarding your new website.  The notes included the goals you have for your new website, along with likes and dislikes about your current site.  We also showed you the websites of Sacred Heart in Southport and Catherine of Sienna, which you really liked.  Your proposal was created using all of this information.  

Let me know if you have any questions.

Thank you!

- Alan Snodgrass
877-923-0777

Hi Char,

Thank you very much for getting back to me and choosing Diocesan to create your new website!

There is a little bit of information that I would like to confirm with you.

1) Will you be going forward with G Suite?  I did want to note that when switching email servers there could be minor downtime as everything switches over.  Diocesan will work with you to determine the best time to make that switch in order to limit any sort of disturbance.  Let me know if you would like to go forward with Diocesan setting up your G Suite.

2) Would you be utilizing Diocesan to host the new website and your domain (stmarytampa.org/)?  We can have everything bundled together so you would have one hosting payment and all in one place.  The annual charge for your domain name (stmarytampa.org) would be $15 and the website hosting is $300.  You would have one, annual payment of $315 and all of your hosting needs would be taken care of.  Let me know if we would be hosting both the new website and your domain name, or just the new website.

3) The last item I would need is a signed proposal.  If you wish to move forward with the current proposal, you can just sign and email it back to me.  If I need to adjust the G Suite and hosting offerings, let me know and I will update the proposal accordingly for you to sign and return.

We look forward to building your new website!

- Alan Snodgrass

877-923-0777

Hi Char,

You ask a couple of great questions.  I understand that you want to know the full scope of the project because the website is a very important communication piece for the parish.

If you do not want to pursue G Suite at this time, that is perfectly fine.  This is something you can pursue at a later date or not at all.  The cost of G Suite setup is $350. 

You are able to host your website and domain with another company with no penalty.  However, Diocesan would only be able to offer help and support for any issues that involve the design of the website.  If there are any issues related to security, backups, site not loading properly, registry, etc., you would need to direct these issues to the website hosting company directly.

The cost of Diocesan hosting is $25/month, billed annually. 

Let me know if you would like me to make any adjustments to the proposal and I can email you an updated version.

Thank you!

- Alan Snodgrass

877-923-0777

Good afternoon Char,

I have updated and attached the proposal for you.  The G Suite option has been removed.  Down the road, if you wish to have G Suite we can help you with that.

If you have any questions, let me know.

Thank you!

- Alan Snodgrass
877-923-0777

Updated Proposal Estimate Form _ Mary - Tampa, FL.pdf 68.1 KB • Download

Hi Char,

If everyone already has personal Gmail accounts, then there is no real advantage. The main difference would be that G Suite allows both your emails ending in the "stmarytampa.org" and the Google products to be connected in a single account rather than having to switch back and forth between accounts. 

Alternatively, if your GoDaddy emails (stmarytampa.org) are already set up with G Suite, then you will not need to continue using GoDaddy at all. If that is the case, the emails are not actually set up with GoDaddy, but with Google, which uses the domain (MX records) which would be migrated to Diocesan. 

On the updated proposal, I removed the line item for the G Suite offering.  The final cost does reflect the removal of the $350 set up fee.  Diocesan would only charge a one time set up fee to establish your G Suite offering.  Going forward there would be no additional fees through Diocesan or G Suite.

Thank you!

- Alan Snodgrass
877-923-0777

Hi Char,

Your online storage is essentially anything on your website that is not text.  This includes all media files, so uploaded PDFs, images, videos, and audio files. Any embedded files (YouTube, SoundCloud, etc.) are not uploaded to the website and, therefore, do not impact your storage space. To help with storage space, Diocesan runs nightly scripts to compress any image files larger than a computer can support (2040px by 2040px). 

I found a really helpful way to describe bandwidth.  Bandwidth can be compared to water flowing through a pipe. Bandwidth would be the rate at which water (data) flows through the pipe (connection) under various circumstances. Instead of bits per second, we might measure gallons per minute. The amount of water that possibly can flow through the pipe represents the maximum bandwidth, while the amount of water that is currently flowing through the pipe represents the current bandwidth.

Let me know if you have any other questions.

Thank you!

- Alan Snodgrass
877-923-0777

Hi Char,

The average website takes 6-8 months, but this will also depend on how quickly you are able to respond throughout the design, content, and training phases. 

Unfortunately, I am not able to speak to how GoDaddy bills their hosting platform.

Thank you!

- Alan Snodgrass

Web Consultant

877-923-0777

Hi Char,

I apologize for the delay in my response.

Thank you for signing and returning the proposal.  We are very excited to be able to work on your new website.

At this time you are in our design queue.  Within the next few weeks, our content team will reach out to you and introduce the next steps.

If you have any questions, do not hesitate to reach out.

Thank you!

- Alan Snodgrass

Web Consultant

877-923-0777