GSuite Creation
Good afternoon Char,
As a part of your website package, you requested Diocesan set up G Suite for you.
To begin this, there are a couple of things that we need before creating your new gSuite:
- St. Mary Catholic Church's Tax EIN - FEDERAL ONLY
- St. Mary Catholic Church's 501(c)(3) Group Exemption Letter - FEDERAL ONLY
- The IRS Determination letter to the USCCB referencing the group exemption
- The cover page of the Official Catholic Directory
- The page in the directory on which St. Mary Catholic Church appears.
- List of Accounts to be Moved/Created (please complete and return attached spreadsheet)
If you have any questions, please do not hesitate to email or call.
Cody Armock
Web Content Specialist, Web Department
877-923-0777
Char
Can you tell me what GSuite is and why would I need this?
Cody Armock
Hello Char,
Right now, you are using GoDaddy as an email client, but switching over to GSuite would make it so that managing your email inbox is just like using Gmail.
In the initial consultation for this project and with the proposal, we had this project quoted and signed off on under the name "Email Development using Google for Non-Profit" (attached below), but this is done through GSuite. This also makes it so that your email accounts have access to Google Calendar as well as most of the other parts of the Google Suite. You would still keep the same email that you have now, but just accessing it would be slightly different.
Let me know if you need more clarification on this!
Cody Armock
Right now, you are using GoDaddy as an email client, but switching over to GSuite would make it so that managing your email inbox is just like using Gmail.
In the initial consultation for this project and with the proposal, we had this project quoted and signed off on under the name "Email Development using Google for Non-Profit" (attached below), but this is done through GSuite. This also makes it so that your email accounts have access to Google Calendar as well as most of the other parts of the Google Suite. You would still keep the same email that you have now, but just accessing it would be slightly different.
Let me know if you need more clarification on this!
Cody Armock
Web Department, Diocesan
877-923-0777
Cody Armock
Good Morning Char,
I wanted to follow up about the Google for Nonprofits GSuite creation and if that was something that you wanted to get started or if that is something that you no longer wanted. It looks like you use GoDaddy Webmail right now, this process would switch your emails to use the Gmail and Google Suite (Calendar, Drive, etc.) for your work emails.
Let me know how you'd like to proceed with Gsuite.
Thank you,
Cody Armock
I wanted to follow up about the Google for Nonprofits GSuite creation and if that was something that you wanted to get started or if that is something that you no longer wanted. It looks like you use GoDaddy Webmail right now, this process would switch your emails to use the Gmail and Google Suite (Calendar, Drive, etc.) for your work emails.
Let me know how you'd like to proceed with Gsuite.
Thank you,
Cody Armock
Web Department, Diocesan
877-923-0777
Char
Cody,
Can you please let me know what our monthly/yearly bill would be for the website and going to GSuite?
Can you please let me know what our monthly/yearly bill would be for the website and going to GSuite?
Veronica Alvarado
Good afternoon Char,
Cody is out of the office until Monday but here are the costs for hosting and G Suite setup:
Website Hosting is $25 per month, billed annually at $300.
Hosting of website on Diocesan servers includes:
- Daily backups and off-site weekly backups
- Site maintenance and updates
- Free security suite of tools ($80 per year value)
- 5GB online storage
- 20GB monthly bandwidth.
Google Workspace (formerly named G Suite) setup is a flat-rate cost of $350, which includes:
- Creating Google Workspace account
- Connecting Google Workspace to your domain
- Upgrading to Google for NonProfits
- Creating email & initializing accounts
- User admin training session (~1hr)
Once set up, there is no additional cost to Google for NonProfits nor any annual fee to be paid to Diocesan. Additional support and training may be subject to cost.
Veronica Alvarado
Digital Project Manager, Web Department
877-923-0777
Char
So to be clear, once the email is setup all we will be paying is $300 per year for website hosting, correct?
Veronica Alvarado
That is correct.
With or without email setup, the only annual cost is for hosting ($300/yr).
With or without email setup, the only annual cost is for hosting ($300/yr).
Veronica Alvarado
Digital Project Manager, Web Department
877-923-0777
Char
Also, will the $350 setup cost be taken out of our credit that we have with you guys?
Veronica Alvarado
Hi Char,
Yes, if there is any remaining web allowance after the website project, it can cover the G Suite costs as well.
Looking at your project, you are projected to have more than enough of your web allowance remaining to put towards GSuite setup costs.
I'll have your cost update sent to you on Monday of next week so you can see where you stand.
Veronica Alvarado
Digital Project Manager, Web Department
877-923-0777
Veronica Alvarado
Hi Char,
Yes, if there is any remaining web allowance after the website project, it can cover the G Suite costs as well.
Looking at your project, you are projected to have more than enough of your web allowance remaining to put towards GSuite setup costs.
I'll have your cost update sent to you on Monday of next week so you can see where you stand.
Veronica Alvarado
Digital Project Manager, Web Department
877-923-0777
Char
If we have the allowance, then we would like to move forward with GSuite.
Please confirm, though, that we can all keep the same email addresses, correct?
Please confirm, though, that we can all keep the same email addresses, correct?
Cody Armock
Good Morning Char,
Yes, you will be able to keep all the same email addresses. They will just be through Google rather than through GoDaddy.
To begin this, there are a couple of things that we need before creating your new GSuite:
Yes, you will be able to keep all the same email addresses. They will just be through Google rather than through GoDaddy.
To begin this, there are a couple of things that we need before creating your new GSuite:
- St. Mary Catholic Church's Tax EIN - FEDERAL ONLY
- St. Mary Catholic Church's 501(c)(3) Group Exemption Letter - FEDERAL ONLY
- The IRS Determination letter to the USCCB referencing the group exemption
- The cover page of the Official Catholic Directory
- The page in the directory on which St. Mary Catholic Church appears.
- List of Accounts to be Moved/Created (please complete and return attached spreadsheet)
Web Department, Diocesan
877-923-0777
Char
Cody,
I will get these to you as soon as I can.
In the meantime, I have gotten a notice from GoDaddy that the SSL renewal is coming up and they would be auto renewing it. Is this something you guys are taking over? How should I handle this?
Also, I had called GoDaddy to let them know that we would be moving to a different website and host and possibly email.
They are not saying that I need to renew my email since it’s on a different platform.
I do not want any interruption on our emails, so what am I supposed to do until you set up our Gsuite?
Please advise.
Char
I will get these to you as soon as I can.
In the meantime, I have gotten a notice from GoDaddy that the SSL renewal is coming up and they would be auto renewing it. Is this something you guys are taking over? How should I handle this?
Also, I had called GoDaddy to let them know that we would be moving to a different website and host and possibly email.
They are not saying that I need to renew my email since it’s on a different platform.
I do not want any interruption on our emails, so what am I supposed to do until you set up our Gsuite?
Please advise.
Char
Cody Armock
Hello Char,
When we launch the new website, we will handle the SSL side of things. I don't know when we are launching the new website and don't know when the GoDaddy SSL is set to renew, but it depends on that. When did GoDaddy say the date of renewal was going to be?
If GoDaddy says that it is through a different platform and that it doesn't need renewing, that should be fine for now, I would think. What website do you go to in order to login to your email? That might help me in knowing more about this, and providing the best advice on how to proceed.
Thank you,
Cody Armock
When we launch the new website, we will handle the SSL side of things. I don't know when we are launching the new website and don't know when the GoDaddy SSL is set to renew, but it depends on that. When did GoDaddy say the date of renewal was going to be?
If GoDaddy says that it is through a different platform and that it doesn't need renewing, that should be fine for now, I would think. What website do you go to in order to login to your email? That might help me in knowing more about this, and providing the best advice on how to proceed.
Thank you,
Cody Armock
Web Department, Diocesan
877-923-0777
Char
Char
It looks like through GoDaddy we have the following:
Domain Name
Website
Email
SSL
Will Diocesan be taking care of all of this?
Domain Name
Website
SSL
Will Diocesan be taking care of all of this?
Cody Armock
Hello Char,
Yes, when the new website launches we will transfer the domain to us, at the same time the website hosting and the SSL will be through us too. Once the GSuite process is completed the email will be through Google, but managed through us as well.
Cody Armock
Yes, when the new website launches we will transfer the domain to us, at the same time the website hosting and the SSL will be through us too. Once the GSuite process is completed the email will be through Google, but managed through us as well.
Cody Armock
Web Department, Diocesan
877-923-0777
Char
Where can I find all of these things, especially #2?
Cody Armock
Hello Char,
I am not entirely sure. You may want to check with the pastor, the bookkeeper or the finance manager for the parish. They may know where those documents are stored.
Cody Armock
I am not entirely sure. You may want to check with the pastor, the bookkeeper or the finance manager for the parish. They may know where those documents are stored.
Cody Armock
Web Department, Diocesan
877-923-0777
Char
Admin Privileges?
I will have Full Admin privileges.
Does anyone need User Admin privileges or should everyone have No privileges?
Please advise.
I will have Full Admin privileges.
Does anyone need User Admin privileges or should everyone have No privileges?
Please advise.
Cody Armock
Hello Char,
User Admin privileges just means that the person can add new users and change/reset passwords, so if want a backup or something you can do it there. People can be added as admins (full or user) later too.
Cody Armock
User Admin privileges just means that the person can add new users and change/reset passwords, so if want a backup or something you can do it there. People can be added as admins (full or user) later too.
Cody Armock
Web Department, Diocesan
877-923-0777
Char
Please see below
Cody Armock
Hello Char,
Nothing was added below your line of "please see below". Basecamp sometimes has a problem with forwarded emails or attachments. Please send it to webdepartment@diocesan.com and I can take a look at it there.
Thank you,
Cody Armock
Nothing was added below your line of "please see below". Basecamp sometimes has a problem with forwarded emails or attachments. Please send it to webdepartment@diocesan.com and I can take a look at it there.
Thank you,
Cody Armock
Web Department, Diocesan
877-923-0777
Char
From: Cody Armock (Basecamp) <notifications@3.basecamp.com <mailto:notifications@3.basecamp.com> >
Sent: Monday, February 08, 2021 10:49 AM
To: char@stmarytampa.org <mailto:char@stmarytampa.org>
Subject: Re: (Mary - Tampa, FL) GSuite Creation
Good Morning Char,
Yes, you will be able to keep all the same email addresses. They will just be through Google rather than through GoDaddy.
To begin this, there are a couple of things that we need before creating your new GSuite:
1. St. Mary Catholic Church's Tax EIN - FEDERAL ONLY
2. St. Mary Catholic Church's 501(c)(3) Group Exemption Letter - FEDERAL ONLY
1. The IRS Determination letter to the USCCB referencing the group exemption
2. The cover page of the Official Catholic Directory We no longer purchase this directory. How do you want me to handle this?
3. The page in the directory on which St. Mary Catholic Church appears. Again, we no longer purchase this directory. How should I handle? We are still in the directory, but we don’t purchase the book.
3. List of Accounts to be Moved/Created (please complete and return attached spreadsheet)
<https://docs.google.com/spreadsheets/d/184f5NVadG3nsHdZSpfO82A8PLDkhWKf-5niRSr0HUkg/edit?usp=sharing> Account Spreadsheet - Fill out this one so that there are not multiple copies.
Cody Armock
Web Department, Diocesan
877-923-0777
<https://bc3-production-assets-cdn.basecamp-static.com/assets/logos/paperclip-logo-55df0761ef116367a1379100b9e10adecd197ba33591918fc2c134249a503ba2.png>
To respond, just reply to this email.
View all your conversations about Mary - Tampa, FL in Basecamp.
This message was sent to Char, Cody Armock, and Veronica Alvarado.
From: Cody Armock (Basecamp) <notifications@3.basecamp.com>
Sent: Tuesday, February 09, 2021 9:43 AM
To: char@stmarytampa.org
Subject: Re: (Mary - Tampa, FL) GSuite Creation
Hello Char,
Nothing was added below your line of "please see below". Basecamp sometimes has a problem with forwarded emails or attachments. Please send it to <mailto:webdepartment@diocesan.com> webdepartment@diocesan.com and I can take a look at it there.
Thank you,
Cody Armock
Web Department, Diocesan
877-923-0777
<https://bc3-production-assets-cdn.basecamp-static.com/assets/logos/paperclip-logo-55df0761ef116367a1379100b9e10adecd197ba33591918fc2c134249a503ba2.png>
To respond, just reply to this email.
View all your conversations about Mary - Tampa, FL in Basecamp.
This message was sent to Char, Cody Armock, and Veronica Alvarado.
6f3f09e3e45d33b257f1b1f2
Sent: Monday, February 08, 2021 10:49 AM
To: char@stmarytampa.org <mailto:char@stmarytampa.org>
Subject: Re: (Mary - Tampa, FL) GSuite Creation
Good Morning Char,
Yes, you will be able to keep all the same email addresses. They will just be through Google rather than through GoDaddy.
To begin this, there are a couple of things that we need before creating your new GSuite:
1. St. Mary Catholic Church's Tax EIN - FEDERAL ONLY
2. St. Mary Catholic Church's 501(c)(3) Group Exemption Letter - FEDERAL ONLY
1. The IRS Determination letter to the USCCB referencing the group exemption
2. The cover page of the Official Catholic Directory We no longer purchase this directory. How do you want me to handle this?
3. The page in the directory on which St. Mary Catholic Church appears. Again, we no longer purchase this directory. How should I handle? We are still in the directory, but we don’t purchase the book.
3. List of Accounts to be Moved/Created (please complete and return attached spreadsheet)
<https://docs.google.com/spreadsheets/d/184f5NVadG3nsHdZSpfO82A8PLDkhWKf-5niRSr0HUkg/edit?usp=sharing> Account Spreadsheet - Fill out this one so that there are not multiple copies.
Cody Armock
Web Department, Diocesan
877-923-0777
<https://bc3-production-assets-cdn.basecamp-static.com/assets/logos/paperclip-logo-55df0761ef116367a1379100b9e10adecd197ba33591918fc2c134249a503ba2.png>
To respond, just reply to this email.
View all your conversations about Mary - Tampa, FL in Basecamp.
This message was sent to Char, Cody Armock, and Veronica Alvarado.
From: Cody Armock (Basecamp) <notifications@3.basecamp.com>
Sent: Tuesday, February 09, 2021 9:43 AM
To: char@stmarytampa.org
Subject: Re: (Mary - Tampa, FL) GSuite Creation
Hello Char,
Nothing was added below your line of "please see below". Basecamp sometimes has a problem with forwarded emails or attachments. Please send it to <mailto:webdepartment@diocesan.com> webdepartment@diocesan.com and I can take a look at it there.
Thank you,
Cody Armock
Web Department, Diocesan
877-923-0777
<https://bc3-production-assets-cdn.basecamp-static.com/assets/logos/paperclip-logo-55df0761ef116367a1379100b9e10adecd197ba33591918fc2c134249a503ba2.png>
To respond, just reply to this email.
View all your conversations about Mary - Tampa, FL in Basecamp.
This message was sent to Char, Cody Armock, and Veronica Alvarado.
6f3f09e3e45d33b257f1b1f2
Cody Armock
Hello Char,
Unfortunately, what you tried to send still did not come through Basecamp, please try sending it to webdepartment@diocesan.com.
Thank you,
Cody Armock
Unfortunately, what you tried to send still did not come through Basecamp, please try sending it to webdepartment@diocesan.com.
Thank you,
Cody Armock
Web Department, Diocesan
877-923-0777
Cody Armock
Hello Char,
I have received your email and thank you for your patience with the basecamp issues. I will be looking into those questions further since I do not know the answers off the top of my head. We might be able to continue if you are part of the USCCB Group Exemption. I don't know if you have an old copy of the Official Catholic Directory page(s), but if you do that might work.
I will keep you updated as I know.
Thank you,
Cody Armock
I have received your email and thank you for your patience with the basecamp issues. I will be looking into those questions further since I do not know the answers off the top of my head. We might be able to continue if you are part of the USCCB Group Exemption. I don't know if you have an old copy of the Official Catholic Directory page(s), but if you do that might work.
I will keep you updated as I know.
Thank you,
Cody Armock
Web Department, Diocesan
877-923-0777
Char
Regarding the Account Spreadsheet, can I just put my Alternate Email address for most of the emails for now and then change them later?
I just want to get this going. My goal is to have everything up and running with in the next week or so. Is that doable?
Char
I just want to get this going. My goal is to have everything up and running with in the next week or so. Is that doable?
Char
Cody Armock
Hello Char,
We have reached out to our Diocese of St. Petersburg contacts to hopefully get a copy of the Official Catholic Directory listing so we can start the GSuite process. They said that they sent it over to you yesterday, so if you could please send that over, so we have a copy to start the process.
As for the Alternate Emails, you can do that, but since they would be live accounts once they are created people would need access to it pretty quickly I would think, but you could change the passwords and things and tell them their login information.
Normally, the GSuite process is a 14-day ordeal because of the setup and the nonprofit, domain, and other verification processes involved. Those 14-days would be until the Google for Nonprofits status is active, but you would have working GSuite emails within an hour or two of starting the process. (Login via https://gmail.com)
Lastly, since your emails already use your domain, switching from one service to another may cause an hour or so of email downtime when the switch happens. Meaning no emails in or out for around an hour. At what time of day should this change occur to have the smallest amount of impact, e.g. evening, early morning.
Let me know if you have any questions!
Cody Armock
We have reached out to our Diocese of St. Petersburg contacts to hopefully get a copy of the Official Catholic Directory listing so we can start the GSuite process. They said that they sent it over to you yesterday, so if you could please send that over, so we have a copy to start the process.
As for the Alternate Emails, you can do that, but since they would be live accounts once they are created people would need access to it pretty quickly I would think, but you could change the passwords and things and tell them their login information.
Normally, the GSuite process is a 14-day ordeal because of the setup and the nonprofit, domain, and other verification processes involved. Those 14-days would be until the Google for Nonprofits status is active, but you would have working GSuite emails within an hour or two of starting the process. (Login via https://gmail.com)
Lastly, since your emails already use your domain, switching from one service to another may cause an hour or so of email downtime when the switch happens. Meaning no emails in or out for around an hour. At what time of day should this change occur to have the smallest amount of impact, e.g. evening, early morning.
Let me know if you have any questions!
Cody Armock
Web Department, Diocesan
877-923-0777
Char
Cody,
I’ve attached all of the paperwork that you requested for the GSuite conversion with the exception of the Account Spreadsheet. I’ve given everyone until Friday 2/12 to give me their “alternative” email addresses. Are you ok with that deadline?
Char
I’ve attached all of the paperwork that you requested for the GSuite conversion with the exception of the Account Spreadsheet. I’ve given everyone until Friday 2/12 to give me their “alternative” email addresses. Are you ok with that deadline?
Char
Cody Armock
Hello Char,
Thank you for sending that over! I can go ahead and start the process once I have those alternative emails. When would you like to switch the email service since the emails will be down for a bit. I could do it Friday afternoon and everything would switch over to GSuite over the weekend. Let me know if that works for you.
Thank you,
Cody Armock
Thank you for sending that over! I can go ahead and start the process once I have those alternative emails. When would you like to switch the email service since the emails will be down for a bit. I could do it Friday afternoon and everything would switch over to GSuite over the weekend. Let me know if that works for you.
Thank you,
Cody Armock
Web Department, Diocesan
877-923-0777
Char
That sounds like a good plan. Would it be at the end of the day on Friday?
Also, I have put my email in for the emails on the Account Spreadsheet. Can you see it on your end?
Also, I have put my email in for the emails on the Account Spreadsheet. Can you see it on your end?
Cody Armock
Hello Char,
It would be at the end of the day on Friday. What time does your office close then?
I can see the changes that you have made to the Google Sheet. Thank you for updating that!
Cody Armock
It would be at the end of the day on Friday. What time does your office close then?
I can see the changes that you have made to the Google Sheet. Thank you for updating that!
Cody Armock
Web Department, Diocesan
877-923-0777
Char
Office closes at 4:00 p.m., but some of us work until 5:00 p.m.
Cody Armock
Hello Char,
Thank you for sending that information! I will start it after 5pm on Friday. On Monday, they should have a link in their alternative email (probably two since I will renew them on Sunday since the links only last for 48 hours) and they can follow that link to reset their password and access their email. After that, they can just go to gmail.com and login there.
Thank you!
Cody Armock
Thank you for sending that information! I will start it after 5pm on Friday. On Monday, they should have a link in their alternative email (probably two since I will renew them on Sunday since the links only last for 48 hours) and they can follow that link to reset their password and access their email. After that, they can just go to gmail.com and login there.
Thank you!
Cody Armock
Web Department, Diocesan
877-923-0777
Char
Cody,
How is this going to affect the fact that our emails at work come through Outlook? How will this be transitioned onto our other devices? Do I need to get my IT guys involved before you do this?
My pastor is concerned that we may have hiccups on the transition. Please advise.
Char
How is this going to affect the fact that our emails at work come through Outlook? How will this be transitioned onto our other devices? Do I need to get my IT guys involved before you do this?
My pastor is concerned that we may have hiccups on the transition. Please advise.
Char
Char
Cody,
I think we need to wait until I talk to my IT guys about this email conversion. Some of the emails are attached to our printers, everything is through Outlook, and many of us have our emails on our phones and other devices.
I will reach out to them tomorrow morning and discuss this with them.
Char
I think we need to wait until I talk to my IT guys about this email conversion. Some of the emails are attached to our printers, everything is through Outlook, and many of us have our emails on our phones and other devices.
I will reach out to them tomorrow morning and discuss this with them.
Char
Cody Armock
Good Morning Char,
That is a very good idea! There would be a change in the way things are done with most of those and I don't know the exact extent to which things would be effected, but your IT guys would most likely know more about everything that would change.
Let me know how you'd like to proceed once you've heard from your IT guys!
Cody Armock
That is a very good idea! There would be a change in the way things are done with most of those and I don't know the exact extent to which things would be effected, but your IT guys would most likely know more about everything that would change.
Let me know how you'd like to proceed once you've heard from your IT guys!
Cody Armock
Web Department, Diocesan
877-923-0777
Char
Can you call me this afternoon to discuss email stuff?
Veronica Alvarado
Hi Char,
Cody is actually in a training for the remainder of the day.
Are you available tomorrow? If so, please let us know when may be the best time to talk.
Thank you,
Veronica Alvarado
Digital Project Manager, Web Department
877-923-0777
Char
Veronica,
I’m available early around 9am or after 1pm tomorrow. (Eastern time zone)
Let me know what works.
Char
I’m available early around 9am or after 1pm tomorrow. (Eastern time zone)
Let me know what works.
Char
Char
Can you please put a hold on the Gsuite process ?
Thank you,
Char
Thank you,
Char
Veronica Alvarado
Hi Char,
Cody will be back in the office tomorrow morning and can let you know what works best for him. I know we do have a meeting at 9:30, so if you anticipate the meeting going longer than 30 minutes, 1:00 pm may work best.
As for the G Suite, yes! We have placed it on hold until your conversation. After your meeting with Cody, we can keep the hold or continue based on the conversation.
Thank you and have a blessed evening!
Veronica Alvarado
Digital Project Manager, Web Department
877-923-0777
Char
Can he call now? It won’t take long at all.
Cody Armock
Good Morning Char,
1pm would work the best. Would you need to share your screen or would a normal phone call work for this conversation?
Cody Armock
1pm would work the best. Would you need to share your screen or would a normal phone call work for this conversation?
Cody Armock
Web Department, Diocesan
877-923-0777
Cody Armock
I can call now. Basecamp did not refresh. Whoops!
Cody Armock
Cody Armock
Web Department, Diocesan
877-923-0777
Char
Cody,
When will any of the help links on the website be working? I would really like to learn this stuff before we launch.
Thanks,
Char
When will any of the help links on the website be working? I would really like to learn this stuff before we launch.
Thanks,
Char
Cody Armock
Good Afternoon Char,
The main system is still being worked on, but I have copied over the posts to this link here on one of our demo sites, but this should have most of the previous articles from the knowledgebase. I hope this helps!
https://transfigurationdemo.diocesanweb.org/category/support/
Have a great weekend!
Cody Armock
The main system is still being worked on, but I have copied over the posts to this link here on one of our demo sites, but this should have most of the previous articles from the knowledgebase. I hope this helps!
https://transfigurationdemo.diocesanweb.org/category/support/
Have a great weekend!
Cody Armock
Web Department, Diocesan
877-923-0777
Char
Cody,
Thank you for sending this link.
Also, can we talk on Monday? I’ve got more questions regarding GSuite.
Char
Thank you for sending this link.
Also, can we talk on Monday? I’ve got more questions regarding GSuite.
Char
Cody Armock
Hello Char,
I can call Monday, does morning work?
Cody Armock
I can call Monday, does morning work?
Cody Armock
Web Department, Diocesan
877-923-0777
Cody Armock
Good Morning Char,
I never heard back about the time today, so that is why I did not call. Let me know what time you are free tomorrow and I will do my best to call during then.
Thank you,
Cody Armock
I never heard back about the time today, so that is why I did not call. Let me know what time you are free tomorrow and I will do my best to call during then.
Thank you,
Cody Armock
Web Department, Diocesan
877-923-0777
Char
Sorry about Monday. Can we talk today?
Cody Armock
Hello Char,
Let me know what time you are available today and I will do my best to call then!
Cody Armock
Let me know what time you are available today and I will do my best to call then!
Cody Armock
Web Department, Diocesan
877-923-0777
Char
Are you available after 1:30pm today?
Cody Armock
I have meetings from 2pm through the rest of the day, but I can call at 1:30pm today and talk then! That will work.
Cody Armock
Cody Armock
Web Department, Diocesan
877-923-0777
Char
Ok thanks! I’ll talk to you then.
Char
Char
Cody Armock
Good Afternoon Char,
I tried calling a few times and was able to get the secretary there, but when I got to your extension there was no answer. I will be in meetings for the rest of the day, but I can try calling around 10 am or in the afternoon tomorrow, or if you'd like, you could ask any questions via email too.
Cody Armock
I tried calling a few times and was able to get the secretary there, but when I got to your extension there was no answer. I will be in meetings for the rest of the day, but I can try calling around 10 am or in the afternoon tomorrow, or if you'd like, you could ask any questions via email too.
Cody Armock
Web Department, Diocesan
877-923-0777
Char
I’m sorry Cody. Something came up and I had to leave the office.
Can we try again tomorrow? I am available either 10am or tomorrow afternoon.
At your convenience, just let me know when.
Thank you,
Char
Can we try again tomorrow? I am available either 10am or tomorrow afternoon.
At your convenience, just let me know when.
Thank you,
Char
Cody Armock
Hello Char,
Not a problem!
I will try at 10am.
Cody Armock
Not a problem!
I will try at 10am.
Cody Armock
Web Department, Diocesan
877-923-0777
Char
Is something going on with the website? I am getting a Page Not Found error when I try to click on All Pages.
Char
Char
Cody Armock
Hello Char,
This is often a result of too much inactivity or too long since the last login, but the solution is just clearing your browser's cache. You can quickly Google how to clear cache for [insert browser here]. That should fix the issue. You might also need to sign into the website again.
Cody Armock
This is often a result of too much inactivity or too long since the last login, but the solution is just clearing your browser's cache. You can quickly Google how to clear cache for [insert browser here]. That should fix the issue. You might also need to sign into the website again.
Cody Armock
Web Department, Diocesan
877-923-0777
Char
Cody,
Pending we move forward with this, Will you guys be migrating all of our
information from GoDaddy to GSuite? Including all our contact lists, all
emails that are already in our accounts, etc.?
Pending we move forward with this, Will you guys be migrating all of our
information from GoDaddy to GSuite? Including all our contact lists, all
emails that are already in our accounts, etc.?
Cody Armock
Hello Char,
The only thing that we would be migrating in regard to emails are the email addresses themselves. All the contact lists, emails in the account, attachments, etc. would have to be done prior to the domain switching services (i.e. Outlook to GSuite). The backup would have to be as close as possible to the actual switch to prevent as much loss as possible.
This would be rather risky and would require very little, if any, margin of error, and domain email records are not known for their swift response. If we were switching to another domain i.e. moving your email from char@stmarytampa.org to char@saintmarytampa.org (two different domains here), this would be okay because you'd have some room to back up the emails and start forwarding emails to the new email, but since it is using the same domain, this could mean loss.
I could send you some references on how to back up the data, but I don't think it would be worth switching, both from everything you've said already and from this point of view as well.
Cody Armock
The only thing that we would be migrating in regard to emails are the email addresses themselves. All the contact lists, emails in the account, attachments, etc. would have to be done prior to the domain switching services (i.e. Outlook to GSuite). The backup would have to be as close as possible to the actual switch to prevent as much loss as possible.
This would be rather risky and would require very little, if any, margin of error, and domain email records are not known for their swift response. If we were switching to another domain i.e. moving your email from char@stmarytampa.org to char@saintmarytampa.org (two different domains here), this would be okay because you'd have some room to back up the emails and start forwarding emails to the new email, but since it is using the same domain, this could mean loss.
I could send you some references on how to back up the data, but I don't think it would be worth switching, both from everything you've said already and from this point of view as well.
Cody Armock
Web Department, Diocesan
877-923-0777
Char
Why don’t you guys migrate anything but the email address? I don’t understand why you would offer this email if you guys don’t migrate all data?
Cody Armock
Good Morning Char,
We don't migrate anything other than the email address because it would open us up to too much liability. We would need access to all email accounts (privacy issues there), and if there was anything lost in the process we would be liable for it.
We do this GSuite process for parishes switching domains or setting up emails for the first time, so migration has never been necessary.
Cody Armock
We don't migrate anything other than the email address because it would open us up to too much liability. We would need access to all email accounts (privacy issues there), and if there was anything lost in the process we would be liable for it.
We do this GSuite process for parishes switching domains or setting up emails for the first time, so migration has never been necessary.
Cody Armock
Web Department, Diocesan
877-923-0777
Char
Cody,
We will not be going with GSuite.
With this in mind, we do not want to launch until the emails are migrated and set in place.
How much time do you need for the launch? I have scheduled one more meeting with my pastor to look through the website one more time to see if he wants to make any changes.
Let me know and then we can schedule launch.
Thank you,
Char
We will not be going with GSuite.
With this in mind, we do not want to launch until the emails are migrated and set in place.
How much time do you need for the launch? I have scheduled one more meeting with my pastor to look through the website one more time to see if he wants to make any changes.
Let me know and then we can schedule launch.
Thank you,
Char
Cody Armock
Hello Char,
I will make a note of the GSuite cancellation! The emails do not need to be migrated or anything since everything is staying the same with them and the launch of the website should not affect them in any way. The launch should only take us a few hours on the day you request and during that time we would suggest not editing the site as your changes will most likely not be saved during that time.
Just let us know your requested day for launch (Monday - Thursday, with at least one week's notice) and we will be ready to launch it then!
Cody Armock
I will make a note of the GSuite cancellation! The emails do not need to be migrated or anything since everything is staying the same with them and the launch of the website should not affect them in any way. The launch should only take us a few hours on the day you request and during that time we would suggest not editing the site as your changes will most likely not be saved during that time.
Just let us know your requested day for launch (Monday - Thursday, with at least one week's notice) and we will be ready to launch it then!
Cody Armock
Web Department, Diocesan
877-923-0777
Char
Cody,
Here are a few items we need looked at:
* Need the box removed between the Women’s Council and the Bereavement Support Group on the Other Ministries page
* On the Staff Page, can you line up the Email me for all of them. They are slightly off and because the last one doesn’t have an extension, but we would still like the Email me lined up with the others.
* Also on the Staff Page, can we remove the comma after our names and put a dash instead. See my name (minus the comma)
* Under the Ministry menu, Liturgy, Outreach and Other Ministries: Can we remove the Ministry Contact on all of them?
Thank you,
Here are a few items we need looked at:
* Need the box removed between the Women’s Council and the Bereavement Support Group on the Other Ministries page
* On the Staff Page, can you line up the Email me for all of them. They are slightly off and because the last one doesn’t have an extension, but we would still like the Email me lined up with the others.
* Also on the Staff Page, can we remove the comma after our names and put a dash instead. See my name (minus the comma)
* Under the Ministry menu, Liturgy, Outreach and Other Ministries: Can we remove the Ministry Contact on all of them?
Thank you,
Cody Armock
Good Morning Char,
- I have been going through your notes. I do not see a box between the Women's Council and the Bereavement Support Group on that page.
- As for the one with no extension, without reworking a major part of the staff page, adding a blank extension is the only way to line up the emails.
- I have edited the staff page so that there is no longer a comma but a dash.
- As for the ministries, to remove the ministry contacts, you would have to go to the Ministries module in the backend and go through each of the ministries and remove the contacts at the bottom of the page and update each of them. I would recommend keeping the contact information there for the user, but I don't know the circumstances.
Let me know your desired date of launch when the pastor has approved!
Cody Armock
Web Department, Diocesan
877-923-0777
Char
Good Morning Char,
* I have been going through your notes. I do not see a box between the Women's Council and the Bereavement Support Group on that page. Strange there was a box there yesterday.
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<https://storage.3.basecamp.com/3869554/buckets/12433058/recordings/3514800631/email/download/BAh7CEkiCGdpZAY6BkVUSSIoZ2lkOi8vYmMzL0Jsb2IvMjc2MzExODk1P2V4cGlyZXNfaW4GOwBUSSIMcHVycG9zZQY7AFRbB0kiCmVtYWlsBjsAVGwrB_eZf9FJIg9leHBpcmVzX2F0BjsAVDA=--0405cb72c6b1e832a7790d101aebc4205dca0d3e/image.png>
<https://storage.3.basecamp.com/3869554/buckets/12433058/recordings/3514800631/email/download/BAh7CEkiCGdpZAY6BkVUSSIoZ2lkOi8vYmMzL0Jsb2IvMjc2MzExODk1P2V4cGlyZXNfaW4GOwBUSSIMcHVycG9zZQY7AFRbB0kiCmVtYWlsBjsAVGwrB_eZf9FJIg9leHBpcmVzX2F0BjsAVDA=--0405cb72c6b1e832a7790d101aebc4205dca0d3e/image.png> image.png 403 KB • Download
* As for the one with no extension, without reworking a major part of the staff page, adding a blank extension is the only way to line up the emails. The first four staff is still not lining up with the others below them. Pastor is very picky about this.
* I have edited the staff page so that there is no longer a comma but a dash. Looks good.
As for the ministries, to remove the ministry contacts, you would have to go to the Ministries module in the backend and go through each of the ministries and remove the contacts at the bottom of the page and update each of them. I would recommend keeping the contact information there Is there a way to move the Ministry Contact to the bottom of the page instead of the top?
* I have been going through your notes. I do not see a box between the Women's Council and the Bereavement Support Group on that page. Strange there was a box there yesterday.
<https://storage.3.basecamp.com/3869554/buckets/12433058/recordings/3514800631/email/download/BAh7CEkiCGdpZAY6BkVUSSIoZ2lkOi8vYmMzL0Jsb2IvMjc2MzExODk1P2V4cGlyZXNfaW4GOwBUSSIMcHVycG9zZQY7AFRbB0kiCmVtYWlsBjsAVGwrB_eZf9FJIg9leHBpcmVzX2F0BjsAVDA=--0405cb72c6b1e832a7790d101aebc4205dca0d3e/image.png>
<https://storage.3.basecamp.com/3869554/buckets/12433058/recordings/3514800631/email/download/BAh7CEkiCGdpZAY6BkVUSSIoZ2lkOi8vYmMzL0Jsb2IvMjc2MzExODk1P2V4cGlyZXNfaW4GOwBUSSIMcHVycG9zZQY7AFRbB0kiCmVtYWlsBjsAVGwrB_eZf9FJIg9leHBpcmVzX2F0BjsAVDA=--0405cb72c6b1e832a7790d101aebc4205dca0d3e/image.png>
<https://storage.3.basecamp.com/3869554/buckets/12433058/recordings/3514800631/email/download/BAh7CEkiCGdpZAY6BkVUSSIoZ2lkOi8vYmMzL0Jsb2IvMjc2MzExODk1P2V4cGlyZXNfaW4GOwBUSSIMcHVycG9zZQY7AFRbB0kiCmVtYWlsBjsAVGwrB_eZf9FJIg9leHBpcmVzX2F0BjsAVDA=--0405cb72c6b1e832a7790d101aebc4205dca0d3e/image.png> image.png 403 KB • Download
* As for the one with no extension, without reworking a major part of the staff page, adding a blank extension is the only way to line up the emails. The first four staff is still not lining up with the others below them. Pastor is very picky about this.
* I have edited the staff page so that there is no longer a comma but a dash. Looks good.
As for the ministries, to remove the ministry contacts, you would have to go to the Ministries module in the backend and go through each of the ministries and remove the contacts at the bottom of the page and update each of them. I would recommend keeping the contact information there Is there a way to move the Ministry Contact to the bottom of the page instead of the top?
Cody Armock
Hello Char,
For the staff, I have done a pretty quick solution that I think will eliminate the extension issue and line up the emails better. As for the staff names lining up, I think it is the font that makes it look like that, but they are lined up as seen in the image below.
For the Ministry contacts being moved to the bottom, seeing as this is a template (not in the original proofs) that would have to be quoted out. Would it just be on each individual ministry or would it also be part of the ministry card like the Ministry Excerpts that appear on the Liturgy, Outreach, or Other Ministries pages?
Cody Armock
For the staff, I have done a pretty quick solution that I think will eliminate the extension issue and line up the emails better. As for the staff names lining up, I think it is the font that makes it look like that, but they are lined up as seen in the image below.
For the Ministry contacts being moved to the bottom, seeing as this is a template (not in the original proofs) that would have to be quoted out. Would it just be on each individual ministry or would it also be part of the ministry card like the Ministry Excerpts that appear on the Liturgy, Outreach, or Other Ministries pages?
Cody Armock
Web Department, Diocesan
877-923-0777
Char
Staff looks great and emails too.
Look at how the Ministry page looks. There is no rhyme or reason to it.
Too much white space above ministry contact. Contact is in there twice. No space anywhere.
It just looks like a mess.
Look at how the Ministry page looks. There is no rhyme or reason to it.
Too much white space above ministry contact. Contact is in there twice. No space anywhere.
It just looks like a mess.
Char
I would prefer that there was no template for the Ministry pages
because I don’t like the Ministry Contact to be the first thing that anyone sees.
because I don’t like the Ministry Contact to be the first thing that anyone sees.
Cody Armock
Hello Char,
The Ministry template is how it styled on this site template. The second Contact (the bolded one) is done through the content of that individual ministry. If you do not want the big Ministry Contact heading, you can take off the contact for that ministry in the backend of it by removing it from the bottom bar.
This would basically make the ministry a default page template where you could format basically everything through content. The only thing is that the contact information would not be present in the Ministry card when shown on a Ministry Group page, e.g. Liturgical Ministries.
I know it is not ideal, but with the site being a template, changing the formatting of the individual ministry would require quoting out a new design and new build hours for it, as the site would become a custom site.
Cody Armock
The Ministry template is how it styled on this site template. The second Contact (the bolded one) is done through the content of that individual ministry. If you do not want the big Ministry Contact heading, you can take off the contact for that ministry in the backend of it by removing it from the bottom bar.
This would basically make the ministry a default page template where you could format basically everything through content. The only thing is that the contact information would not be present in the Ministry card when shown on a Ministry Group page, e.g. Liturgical Ministries.
I know it is not ideal, but with the site being a template, changing the formatting of the individual ministry would require quoting out a new design and new build hours for it, as the site would become a custom site.
Cody Armock
Web Department, Diocesan
877-923-0777
Char
Can you do something about the contact card? Why is Receptionist lined up to the left with everything else?
Also, the ext. number is missing.
Also, the ext. number is missing.
Char
Also, can you check the Fillable Parish Registration Page? It’s showing up with a status bar of 25%
Cody Armock
Hello Char,
The Online Fillable Parish Registration Form uses a Page field that separates the form into 4 pages (conditionally for the children) to make it less overwhelming. At the bottom of the page, there is the Next button which the user can click when they have filled out the required fields on the first "page". The Progress bar will keep track as they fill out the form and progress through the pages.
I will make a to-do for the Ministry Contact Card extension and alignment issue. Thank you for bringing it to my attention.
Cody Armock
The Online Fillable Parish Registration Form uses a Page field that separates the form into 4 pages (conditionally for the children) to make it less overwhelming. At the bottom of the page, there is the Next button which the user can click when they have filled out the required fields on the first "page". The Progress bar will keep track as they fill out the form and progress through the pages.
I will make a to-do for the Ministry Contact Card extension and alignment issue. Thank you for bringing it to my attention.
Cody Armock
Web Department, Diocesan
877-923-0777
Char
Shouldn’t the Progress Bar be at zero when you first click on that page?
Cody Armock
Hello Char,
Since it is starting on page 1 out of 4, it is 25% and the fourth page would show 100% because it tracks the page progress, not necessarily the amount of progress in the fields. If you would like, I can take the Pages off there, which will, in turn, get rid of the progress bar.
Cody Armock
Since it is starting on page 1 out of 4, it is 25% and the fourth page would show 100% because it tracks the page progress, not necessarily the amount of progress in the fields. If you would like, I can take the Pages off there, which will, in turn, get rid of the progress bar.
Cody Armock
Web Department, Diocesan
877-923-0777
Char
No, it’s fine. Is it something I can take off if we decide later?
Cody Armock
Hello Char,
Yes, it is just editing the form and just requires deleting the Page Fields throughout the form (maybe like 30 seconds to complete).
Cody Armock
Yes, it is just editing the form and just requires deleting the Page Fields throughout the form (maybe like 30 seconds to complete).
Cody Armock
Web Department, Diocesan
877-923-0777
Char
Cody,
On the Contact Us page, where do I enter the email address for the SUBMIT button?
Char
On the Contact Us page, where do I enter the email address for the SUBMIT button?
Char
Cody Armock
Good Afternoon Char,
The email is set in the Notification Settings for the Contact Form. This can be accessed in the Forms item in the WordPress menu in the backend.
(Step-by-Step Instructions Here)
Cody Armock
The email is set in the Notification Settings for the Contact Form. This can be accessed in the Forms item in the WordPress menu in the backend.
(Step-by-Step Instructions Here)
Cody Armock
Web Department, Diocesan
877-923-0777
Char
Can you put more than one email address for the notification of Contact Us?
Cody Armock
Hello Char,
If you would like it to go to more than one email, you just put the main recipient in the Send To Field, any additional emails can go in the BCC field and separate multiple with a comma space e.g. BCC: "first@gmail.com, second@gmail.com, third@gmail.com"
Cody Armock
If you would like it to go to more than one email, you just put the main recipient in the Send To Field, any additional emails can go in the BCC field and separate multiple with a comma space e.g. BCC: "first@gmail.com, second@gmail.com, third@gmail.com"
Cody Armock
Web Department, Diocesan
877-923-0777
Char
Cody,
Just to let you know, we will be migrating our emails from GoDaddy on Monday, March 15.
We should be ready to launch sometime that week or the following week on Monday, March 22. I should know by 12pm on Monday, March 15 if all is good.
Thank you,
Char
Just to let you know, we will be migrating our emails from GoDaddy on Monday, March 15.
We should be ready to launch sometime that week or the following week on Monday, March 22. I should know by 12pm on Monday, March 15 if all is good.
Thank you,
Char
Cody Armock
Hello Char,
Thank you for letting me know! I have the launch tentatively set for Tuesday, March 16th, but we will play it by ear depending on how your email migration goes and we can adjust it as needed.
God Bless,
Cody Armock
Thank you for letting me know! I have the launch tentatively set for Tuesday, March 16th, but we will play it by ear depending on how your email migration goes and we can adjust it as needed.
God Bless,
Cody Armock
Web Department, Diocesan
877-923-0777
Char
Cody,
Notice on the dashboard: WordPress 5.7 is available. Please notify the site administrator.
Please advise.
Char
Notice on the dashboard: WordPress 5.7 is available. Please notify the site administrator.
Please advise.
Char
Cody Armock
Hello Char,
Thank you for letting us know! You don't have to do anything with it. We are still testing it to make sure that nothing with the site is broken with the update and then we will update it.
Thank you,
Cody Armock
Thank you for letting us know! You don't have to do anything with it. We are still testing it to make sure that nothing with the site is broken with the update and then we will update it.
Thank you,
Cody Armock
Web Department, Diocesan
877-923-0777
Char
Will Diocesan be taking over the SSL Certificate? Do I need to talk to GoDaddy or will Diocesan?
Cody Armock
Good Morning Char,
When the site launches, Diocesan will be issuing the SSL Certificate for the site. I am not sure when GoDaddy has it set to renew, but if we launch tomorrow then we will issue the SSL certificate then.
Thank you,
Cody Armock
When the site launches, Diocesan will be issuing the SSL Certificate for the site. I am not sure when GoDaddy has it set to renew, but if we launch tomorrow then we will issue the SSL certificate then.
Thank you,
Cody Armock
Web Department, Diocesan
877-923-0777
Char
GoDaddy has our SSL Certificate to renew in June 2021. So, I should cancel that as soon as we launch?
Also, do you guys take over the Website domain name? GoDaddy has it renewing in 2024.
Please advise.
Thank you.
[cid:image003.png@01D71A78.382893A0]
Also, do you guys take over the Website domain name? GoDaddy has it renewing in 2024.
Please advise.
Thank you.
[cid:image003.png@01D71A78.382893A0]