TO THE CLIENT Sent by Cody Armock on Jun 10, 2019 at 1:13 PM

Current & Proposed Sitemaps

To: Jane Sullivan

CC our team: Veronica Alvarado

Hello Jane,

I have gone through Kevin's consultation notes and taken a look at your website in order to strategize your content. The links below go to the current and proposed sitemaps.

We have added some comments on the proposed sitemap that correspond to a particular proof or asking for your suggestions.
If you have any comments please highlight the section and click the plus message on the right.

Feel free to edit the proposed sitemap as needed and let me know when you are done going through it. Once we have the approved sitemap we will then begin moving your content and the site will be one step closer to launch.

Current Sitemap

Proposed Sitemap

Let me know if you have any questions.

Thank you,

Cody Armock

Web Department, Diocesan
877-923-0777

TO THE CLIENT

Cody Armock, Web Content Specialist

Hello Jane,

I forgot to ask a couple of questions about the content. We have that you wanted an online Baptism form on the site, were there certain fields that you wanted to be included in that form (if need be, the form can be changed later on as we will go through form creation in training)?

Also, just to confirm, Diocesan is still moving over all of your content from your current site (21 hours budgeted for Content Migration). Is that still correct?

Let me know if you have any questions,

Cody Armock

Web Department, Diocesan
877-923-0777

Jun 10, 2019 at 1:42 PM

To: Jane Sullivan

CC our team: Veronica Alvarado

FROM THE CLIENT

Jane Sullivan

Yes to migrating content.
Not sure on baptism form per se; more like an inquiry form that would go directly to person in charge of baptisms.
But I am still working on that with them…..

Jun 10, 2019 at 3:33 PM

To: Cody Armock and Veronica Alvarado

FROM THE CLIENT

Jane Sullivan

Can you tell me how to access?

Jun 10, 2019 at 3:35 PM

To: Cody Armock and Veronica Alvarado

TO THE CLIENT

Cody Armock, Web Content Specialist

Hello Jane,

Thank you for the quick reply.

Sorry, I forgot to edit the sharing settings for the sitemaps. They should be all good for you to edit now. Sorry for the inconvenience.

Let me know if you have any more questions,

Cody Armock

Web Department, Diocesan
877-923-0777

Jun 10, 2019 at 4:03 PM

To: Jane Sullivan

CC our team: Veronica Alvarado

FROM THE CLIENT

Jane Sullivan

Thanks Cody.
I will look over the proposed site; the other link was for the school, not church.
I don’t handle that

Jun 10, 2019 at 4:07 PM

To: Cody Armock and Veronica Alvarado

TO THE CLIENT

Cody Armock, Web Content Specialist

Hello Jane,

Once again, my apologies. I linked the school one when I meant to link the Church one.

Correct Current Sitemap

I have linked the correct one and changed it on our end so that it doesn't happen again.

Let me know if you have any other questions or if I made another mistake,

Cody Armock

Web Department, Diocesan
877-923-0777

Jun 10, 2019 at 5:21 PM

To: Jane Sullivan

CC our team: Veronica Alvarado

TO THE CLIENT

Cody Armock, Web Content Specialist

Good Morning Jane,

I hope all is well! I was just following up with you to see if you have gotten a chance to look over the sitemaps and make any changes. Once we have the sitemap the way you want it, we will then begin moving your content and the site will then be one step closer to completion.

Another thing I wanted to ask about was the staff emails for Rev. Mr. Scott Medine and Bertin Gallegos. If they don't have their emails that is fine, we can do them without for now and they can be added later.

We also need staff photos for everyone. Fr. Paul's photo on the current site would be too small for the Staff page as it is in the proof. These two things are not necessarily urgent but just wanted to let you know so you have some time to get back to us with them.

Let me know if you have any questions!

Thank you,

Cody Armock

Web Department, Diocesan
877-923-0777

Jun 20, 2019 at 1:30 PM

To: Jane Sullivan

CC our team: Veronica Alvarado

FROM THE CLIENT

Jane Sullivan

Hi Cody,
In addition to Fr Paul and Fr Tim, here are the rest of the pastoral staff/emails
Rev. Michael Revak, Parochial Vicar
mrevak@archatl.com
Rev. Mr. Jim Gaudin, Deacon
jmgaudin2@gmail.com<mailto:jmgaudin2@gmail.com>
Rev. Mr. Scott Medine, Deacon
evan654@gmail.com

As for Bertin, he does not have an email.

Jun 21, 2019 at 3:18 PM

To: Cody Armock and Veronica Alvarado

FROM THE CLIENT

Jane Sullivan

Try one of these for Fr Paul.
Also this one is a more recent of Fr Tim to use.
As soon as I have one for Fr. Michael I will send (he doesn’t begin here till July)

Fr Tim-beard.jpg 16.7 KB • Download

Moreau-Father-Paul-105-125x187.jpg 4.82 KB • Download

Moreau, Father Paul 108.jpg 5.61 MB • Download

Jun 21, 2019 at 3:25 PM

To: Cody Armock and Veronica Alvarado

TO THE CLIENT

Cody Armock, Web Content Specialist

Thank you, Jane,

I will update those emails and photos. Will the rest of the Staff have photos or no or will they come later? The Approved Mockup has them with the blank avatar photos right now and I will have that image for those without photos at launch if needed. However, I was wondering if we should go through them during training and show how to switch these photos if need be. It is not very difficult and can be done quickly, but I wanted to put in the actual images if they were available to make less work for you and to prevent the task being done twice.

Let me know and again, this is not urgent,
Have a great weekend!

Cody Armock

Web Department, Diocesan
877-923-0777

Jun 21, 2019 at 6:59 PM

To: Jane Sullivan

CC our team: Veronica Alvarado

FROM THE CLIENT

Jane Sullivan

I like having photos, although most of the staff is camera shy! Let’s go ahead and then we can update images later in training.

Jun 26, 2019 at 1:29 PM

To: Cody Armock and Veronica Alvarado

TO THE CLIENT

Cody Armock, Web Content Specialist

Good Afternoon Jane,

Sounds good! We will go over changing the staff photos in training then!

I also wanted to follow up with you about the proposed sitemap and where you are at with that. Once we have that approved, we will begin moving your content over and moving the site closer to launch.

Let me know if you have any questions!

Cody Armock

Web Department, Diocesan
877-923-0777

Jun 27, 2019 at 7:40 PM

To: Jane Sullivan

CC our team: Veronica Alvarado

FROM THE CLIENT

Jane Sullivan

Sorry for the slow response. I only work part time so not in the office a lot. Hope to get to everything before 4th holiday

Get Outlook for iOS<https://aka.ms/o0ukef>

Jun 27, 2019 at 7:45 PM

To: Cody Armock and Veronica Alvarado

FROM THE CLIENT

Jane Sullivan

Cody-
I am out of town so on my personal email. Apparently the St Joe website and our email service is down.
I’m guessing it has something to do with Diocesan taking it from GoDaddy. One of the domains were up for renewal at the end of June.
Can you investigate and keep me posted on the resolution ASAP.
You can reach me on
My cell at 404-931-7531.

Jul 01, 2019 at 12:06 AM

To: Cody Armock and Veronica Alvarado

TO THE CLIENT

Cody Armock, Web Content Specialist

Good Morning Jane,

I just wanted to check in to see if you had reviewed and made the necessary changes on the proposed sitemap.

Current Sitemap
Proposed Sitemap

As soon as the Proposed Sitemap is approved, we will begin moving content and have the website closer to launch, so that we can have more than just the landing page public.

Let me know if you have any questions!

Cody Armock

Web Department, Diocesan
877-923-0777

Jul 08, 2019 at 3:35 PM

To: Jane Sullivan

CC our team: Veronica Alvarado

FROM THE CLIENT

Jane Sullivan

Looking at it now—just a couple of changes. Will try to get to you today

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Jul 08, 2019 at 3:36 PM

To: Cody Armock and Veronica Alvarado

FROM THE CLIENT

Jane Sullivan

Hi Cody,
Here is the updated site map. Not many changes; just a few items to drop and some to shift to new places.
Let me know if you have any questions.
404-931-7531

Jul 08, 2019 at 5:02 PM

To: Cody Armock and Veronica Alvarado

TO THE CLIENT

Cody Armock, Web Content Specialist

Good afternoon Jane,

Wonderful! I will begin moving the content then! Once we are done moving the content and the site is nearing completion, we will then send you the development link, so that you can see the site and then we will schedule the first training session. However, that is still a little bit further down the line.

In the meantime, if you have any questions or concerns let us know!

Cody Armock

Web Department, Diocesan
877-923-0777

Jul 08, 2019 at 5:11 PM

To: Jane Sullivan

CC our team: Veronica Alvarado

TO THE CLIENT

Cody Armock, Web Content Specialist

Hi Jane,

Did you make changes to the Google Doc or did you print it off and make changes there? I don't see any changes made on the Google Doc and if you tried sending it through email it didn't come through. You can send it to us at webdepartment@diocesan.com and it will come through there. I just want to make sure that I am migrating the correct content.

Thank you,

Cody Armock

Web Department, Diocesan
877-923-0777

Jul 08, 2019 at 5:30 PM

To: Jane Sullivan

CC our team: Veronica Alvarado

FROM THE CLIENT

Jane Sullivan

I created a new doc—will send now

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Jul 08, 2019 at 5:32 PM

To: Cody Armock and Veronica Alvarado

TO THE CLIENT

Cody Armock, Web Content Specialist

Thank you, Jane!

I will begin moving the content. I will let you know if I have any questions. Please do the same.

Cody Armock

Jul 08, 2019 at 5:44 PM

To: Jane Sullivan

CC our team: Veronica Alvarado

FROM THE CLIENT

Jane Sullivan

Cody, just a couple of issues with the temporary website.
The basic holding page w online giving is fine.

But when you click Bulletin it is very confusing to our parishioners, as it takes you to Diocesan’s Discover Mass website.
Issues:

1. Under Church Info tab, it doesn’t give multiple options i.e. Adoration, which is Monday and Wednesday 9am-noon and Friday 9am-6pm. I put info in comments, but most don’t see that.
2. Same as above with daily Mass. M-Sat 8:30 AM but also M-W-F at 6:30 AM
3. Under Supporters, it shows the ones on our bulletin, but also others from out of state?
4. And there are all sorts of ads, as well as a link to subscribe to the bulletin via email.

I think if this is the only way you can show the bulletin while we are under construction, it would be better to just delete the button temporarily till our full site is ready to go.

Jul 12, 2019 at 3:28 PM

To: Cody Armock and Veronica Alvarado

TO THE CLIENT

Cody Armock, Web Content Specialist

Hello Jane,

I hope to address your concerns about the discover mass bulletin page.
The link for the bulletin takes them to the bulletin tab on your Discover Mass Page where they can download/view the bulletin. The purchase is so that they can still see it while we are transferring sites.

The Adoration, Confession, and Weekday Mass Schedule are on the Landing Page for the site.
The Supporters are those businesses that purchase for Web Ads and the reason why some of them are from out of state is that they purchase an additional package that is for "global" ads.
Unfortunately, there isn't a way for us to change what supporters and ads are shown as this is the standard Discover Mass page for St. Joseph Athens Church.

If you would like us to take off the Bulletin button, we can do that, but as of right now I would suggest leaving it. Having the button allows people to still access your bulletin and have the latest information. When they click the button it will redirect them to the bulletin tab and all they have to do is click on the image to view the latest bulletin or click the link for the bulletin they want to view

Let me know what you'd like us to do!
Thank you,

Cody Armock

Web Department, Diocesan
877-923-0777

Jul 12, 2019 at 4:42 PM

To: Jane Sullivan

CC our team: Veronica Alvarado

FROM THE CLIENT

Jane Sullivan

When we go live on our site, will the bulletin just show up like it used to or will it always pop over to the discover Mass site?

Jul 12, 2019 at 4:45 PM

To: Cody Armock and Veronica Alvarado

TO THE CLIENT

Cody Armock, Web Content Specialist

There will be a distinct bulletin page on your site.
It will be very similar to this and will be accessible below the News/Events menu item based off your sitemap.
Is that okay?

image.png 460 KB • Download

Jul 12, 2019 at 4:48 PM

To: Jane Sullivan

CC our team: Veronica Alvarado

FROM THE CLIENT

Jane Sullivan

Yes, just checking.
I think the current bulletin button confuses people because they don’t realize that is not our website and we are getting calls.
Can you give me an estimated time before we shift to the new site…depending on that I may or may not leave button.

Jul 12, 2019 at 4:51 PM

To: Cody Armock and Veronica Alvarado

TO THE CLIENT

Veronica Alvarado, Project Manager

Hi Jane,

We are looking to show you the development site by next week so that we can set up a training session ASAP. After the first training, we normally like to wait at least 2 weeks before launching.

With that in mind, we are looking at an August 1 launch at the earliest.
Let me know if this will work for you or if you had another date in mind.

Thank you,

Veronica Alvarado

Web Department, Diocesan
877-923-0777

Jul 12, 2019 at 7:15 PM

To: Jane Sullivan

CC our team: Cody Armock

FROM THE CLIENT

Jane Sullivan

Let’s leave the bulletin button for now.
But another issue: Can you put our RE Registration forms on the temporary site? There is one in English and one in Spanish.
(see attached)

RE Reg Form eng 2019-2020.docx 22 KB • Download

RE Reg Form esp 2019-2020.docx 24.6 KB • Download

Jul 15, 2019 at 1:12 PM

To: Cody Armock and Veronica Alvarado

TO THE CLIENT

Cody Armock, Web Content Specialist

Hello Jane,

I have added the two forms to the Temporary Site. Once the button is clicked the form will download.

Cody Armock

Web Department, Diocesan
877-923-0777

Jul 15, 2019 at 1:24 PM

To: Jane Sullivan

CC our team: Veronica Alvarado

FROM THE CLIENT

Jane Sullivan

We use google calendar as our parish calendar. We usually include a contact w phone number on the calendar info but don’t want that part public.
Can you select what info is visible on the website?

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Jul 18, 2019 at 2:57 PM

To: Cody Armock and Veronica Alvarado

TO THE CLIENT

Veronica Alvarado, Project Manager

Hi Jane,

When we add the calendar to the website, we do get to determine if the description is visible or not BUT should someone choose to add the event to their calendar, they would be able to see the description (phone number).

If you'd like, we could remove the option to add the event to their own calendar. That way they don't ever see the description.
As an example, here is Guardian Angels calendar. If you hover over an event, you see that there is a link to add it to your own calendar. We can remove that, if you'd like.

Is that what you're thinking?

Veronica Alvarado

Web Department, Diocesan
877-923-0777

Jul 18, 2019 at 4:14 PM

To: Jane Sullivan

CC our team: Cody Armock

FROM THE CLIENT

Jane Sullivan

I think for the sake of privacy, we would like the option to remove all contact info from the web calendar.
So calendar should just list the name of event, time and location.

I am working with our parish secretary who manages this, to clean up our listings and get rid of random abbreviations.
Let me know if there is any thing else we need to do to have it ready to post.

Jul 19, 2019 at 3:58 PM

To: Cody Armock and Veronica Alvarado

TO THE CLIENT

Veronica Alvarado, Project Manager

Hi Jane,

We will update the calendar's template to only display the title, date/time, and location.

If you could please have the parish secretary make sure the Google Calendar is public and pass along the Google Calendar ID, we can have that for our records and begin setting that up for you.

How to Set A Google Calendar to Public:
http://docs.simplecalendar.io/make-google-calendar-public/
Finding Your Google Calendar ID:
https://docs.simplecalendar.io/find-google-calendar-id/

Thanks so much,

Veronica Alvarado

Web Department, Diocesan
877-923-0777

Jul 19, 2019 at 4:06 PM

To: Jane Sullivan

CC our team: Cody Armock

FROM THE CLIENT

Jane Sullivan

Veronica,
I have followed the steps to make our calendar public.
Below is our ID and password.

To confirm, you will only allow event name, time and location be seen publicly.
Let me know if I need to do anything else.

Jane

St. Joseph Google Calendar
ID: stjosephathens@gmail.com<mailto:stjosephathens@gmail.com>
Password: Oliver 2014AL

Jul 19, 2019 at 4:44 PM

To: Cody Armock and Veronica Alvarado

TO THE CLIENT

Veronica Alvarado, Project Manager

Hi Jane,

The Google Calendar ID and the password you provided for the Gmail account did not work for me.

Oliver2014AL did not work for email stjosephathens@gmail.com

As for the calendar event display, we will only allow the event title, time and location to be seen publicly.

image.png 2.42 KB • Download

Thank you,

Veronica Alvarado

Web Department, Diocesan
877-923-0777

Jul 19, 2019 at 4:53 PM

To: Jane Sullivan

CC our team: Cody Armock

TO THE CLIENT

Veronica Alvarado, Project Manager

Here is the error message I received when trying to view the stjosephathens@gmail.com calendar:

image.png 18 KB • Download

Veronica Alvarado

Web Department, Diocesan
877-923-0777

Jul 19, 2019 at 4:54 PM

To: Jane Sullivan

CC our team: Cody Armock

FROM THE CLIENT

Jane Sullivan

My error!
Calendar ID
saintjosephathensga@gmail.com<mailto:saintjosephathensga@gmail.com>

Public URL to this calendar

Jul 19, 2019 at 4:58 PM

To: Cody Armock and Veronica Alvarado