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Diocese of St Augustine - Jacksonville, FL

Gary Smith, Web Department Director at DiocesanBlake Stapleton, Web Designer at DiocesanVeronica Alvarado, Project Manager at DiocesanRyan Ross, Developer at DiocesanMary Goeldel, DiocesanKyle Sullivan, Web Development at DiocesanSam Pohlman, Web Developer at DiocesanAlan Snodgrass, DiocesanBrandon Duncan, Diocese of St Augustine - Jacksonville, FL StaffKathleen Bagg, Diocese of St Augustine - Jacksonville, FL StaffArthur Richardson, Web Project Manager at DiocesanMarcus Borger, Developer at Diocesan_SupportRyan Hoch, Web at DiocesanRachel Tupper +2 others
TO THE CLIENT Sent by Veronica Alvarado on

Design Meeting

To: Brandon Duncan
CC our team: Blake Stapleton

Good morning Brandon, 


After talking with Blake (cc'd), we are hoping to schedule something with your team for Friday morning. At that point, we would review the designs so far, discuss, and make note of any changes. After the meeting, Blake will make any requested updates then begin working on the mobile versions. 

Let us know what time works best for all of you and we can send over the Zoom meeting details. 

Thank you!


Veronica Alvarado

Project Manager, Web Department
Diocesan.com
877-923-0777
FROM THE CLIENT Brandon Duncan, Diocese of St Augustine - Jacksonville, FL Staff Brandon Duncan
Veronica,

That sounds like a plan. Let me get with Kathleen to see what her availability is on Friday morning.

Brandon Duncan
Coordinator for Creative and Digital Services
Diocese of St. Augustine
11625 Old St. Augustine Road
Jacksonville, FL 32258
(904) 562-6911/direct
(239) 288-3744/cell
To: Blake Stapleton and Veronica Alvarado
FROM THE CLIENT Brandon Duncan, Diocese of St Augustine - Jacksonville, FL Staff Brandon Duncan
Veronica,

10 a.m. or any time after would work for Kathleen. Would there be any way for Blake to share the designs with us to look over before the call? This way we can be prepared with questions, revisions, etc.?

Thanks,

Brandon Duncan
Coordinator for Creative and Digital Services
Diocese of St. Augustine
11625 Old St. Augustine Road
Jacksonville, FL 32258
(904) 562-6911/direct
(239) 288-3744/cell
To: Blake Stapleton and Veronica Alvarado
TO THE CLIENT Blake Stapleton, Web Designer at Diocesan Blake Stapleton, Web Designer
Hello Brandon,

I hope this finds you doing well and staying healthy. Friday at 10:00 am will work for us and I've included the Zoom meeting information for you to share with Kathleen.

Topic: Design Meeting | Diocese of St Augustine
Time: Oct 9, 2020 10:00 AM Eastern Time (US and Canada)

Join Zoom Meeting
https://us02web.zoom.us/j/85144954859

Join Zoom Meeting (if not using computer audio)
+1 312 626 6799
Meeting ID: 851 4495 4859

We do not typically share design links until after our first design meeting so that I can take the time to talk through the choices that I've made and open discussion for the group. I will, however, be sharing the link to the design with you after our design meeting so you will be able to see any updates to the design and share/access the designs we review at any time after our meeting.

I am currently finishing up some of the proofs for our meeting, and I am excited for you guys to see the progress I've made! :) Let me know if you have any questions and we will be happy to help in any way! Have a great day and we will talk with you soon!

Best, 

Blake Stapleton

Lead Designer, Web Department
Diocesan.com
877-923-0777
To: Brandon Duncan
CC our team: Veronica Alvarado
FROM THE CLIENT Brandon Duncan, Diocese of St Augustine - Jacksonville, FL Staff Brandon Duncan
Sounds good, Blake. We look forward to our meeting on Friday and seeing what creative designs you’ve come up with for us.

Brandon Duncan
Coordinator for Creative and Digital Services
Diocese of St. Augustine
11625 Old St. Augustine Road
Jacksonville, FL 32258
(904) 562-6911/direct
(239) 288-3744/cell
To: Blake Stapleton and Veronica Alvarado
FROM THE CLIENT Brandon Duncan, Diocese of St Augustine - Jacksonville, FL Staff Brandon Duncan
Hi, Veronica:

I pray you had a nice Thanksgiving holiday and I'm sure a well-deserved time off.

I just wanted to check in with you to see how we're doing on website development and if there is anything more you need from our end, or if the developer has any questions?

I will be in the office all this week and some of next week, but will be leaving again on vacation on Friday, December 11, so I'm hoping the site could be somewhat ready for re-launch by then perhaps? What are your thoughts?

Thanks,

Brandon Duncan
Coordinator for Creative and Digital Services
Diocese of St. Augustine
11625 Old St. Augustine Road
Jacksonville, FL 32258
(904) 562-6911/direct
(239) 288-3744/cell
To: Blake Stapleton and Veronica Alvarado
TO THE CLIENT Veronica Alvarado, Project Manager at Diocesan Veronica Alvarado, Project Manager

Good morning Brandon, 


I had a lovely Thanksgiving, thank you. I hope both you and Kathleen (cc'd) had a blessed one as well. 

The developer hasn't had any questions as of yet but has been diligently working on your website's updates over the last couple of weeks and is getting very close to the final product. As he continues, he may run into some functionality questions and we will reach out to you as they arise. 

Our hope is to have some links with test pages (matching mockups) to send you at the end of this week and hopefully schedule a training session for early next week. However, since your team is doing much of the content creation/migration, I am not sure if your team would have ample time for all aspects of the site to be up and running by December 11. 

Some things that may help expedite the process begin with the questions below:
  1. Has your team talked to the interior ministries/offices concerning the staff (order & information), social media, newsletter signups, and content they plan on having on each of their homepages?
  2. Are each of their individual menus staying the same dropdowns or will the menus be reordered and updated?
  3. Will they be utilizing one of the new mega menu layouts from the start (versus keeping dropdown menus and changing to mega menu later on)? I suggest creating a sitemap similar to the one I sent for the main site. Let me know if you would like a sample Ministry sitemap to base them on.
  4. Are your WordPress pages already set up with parent/child page relationships? (important for the In This Section area to function properly)
  5. Do you know which pages will have specific links in the In This Section area? (Ex: Bishop's page may have a manually added link to his Twitter in the In This Section area)
  6. What content will be on your homepage (if any different)?

As for re-launch, we may need to discuss when it is best to go about implementing these items since we are implementing, as Ryan put it, "some sort of surgery by updating the theme" rather than switching to a new website. 

I will keep you updated on the status and send those development links over to you once we are ready to go. 

Let me know if you have any questions or if there's anything you'd like to discuss in more detail. 

Thank you,


Veronica Alvarado

Project Manager, Web Department
Diocesan.com
877-923-0777
To: Brandon Duncan and Kathleen Bagg
CC our team: Blake Stapleton
TO THE CLIENT Veronica Alvarado, Project Manager at Diocesan Veronica Alvarado, Project Manager

Hello again,


I also wanted to note that creating a list of launch priorities may be helpful. For example, the homepage and main site menu will most definitely be a top priority, perhaps followed by ministry/office homepage, while ministry/office menus, staff, and inner page content may be able to wait until after the initial launch to be completed.

Let me know if there is any way that I can help!


Veronica Alvarado

Project Manager, Web Department
Diocesan.com
877-923-0777
To: Brandon Duncan and Kathleen Bagg
CC our team: Blake Stapleton